Office Manager - Amherst Middle School

Office Manager

Amherst Middle School Office Manager

Position Overview:

The office manager performs a variety of managerial and office duties fully respecting the confidential nature of the work, within the authority delegated by school principal. The individual in this position discharges duties in a professional manner, represents the school in a positive way, and works in accordance with District policies and regulations. The Amherst Middle School office manager works to coordinate front office and school operations, such as financial accounting, ordering, supplies, and coordinating substitute coverage, while assisting in any way needed.

The office manager must have the ability to adapt to new technologies and software programs to support the overall effectiveness of the school.

Example of Responsibilities:

• Substitutes:
  Manage staff absences/substitute assignments (Aesop/Frontline) Assist staff in entering absences Assist substitutes in taking assignments, matching preferences & needs Greet and support subs with general and daily school information, assigned teacher's schedules, attendance lists, and lesson plans Maintain time sheets for each sub and submit bi-weekly to SAU according to published schedule Manage unexpected absences occurring during the day as well as unfilled assignments
• Professional Development:
  Manage and process staff professional development for AMS staff including PD approvals and purchase orders
• Building Use and Security:
  Manage/update building access schedules Order access badges for new staff and manage users Participate in Incident Command System (ICS) team Manage building use calendars for internal and external events
• Assisting the Principal:
  Assist and/or manage crisis situations Calendar - Basic information e.g. school year calendar with vacations & holidays; schedule school events and visits with outside vendors; regularly scheduled meetings, schedule principal's appointments Assist with professional memberships, subscriptions, and renewals
• Budget Related Duties:
  Create purchase orders (Infinite Visions: School ERP Pro) Place orders with vendors for supplies Invoice Management Create stipends for staff Manage student activities fund, visit the bank to withdraw and deposit funds as needed

Qualifications:

High school diploma or equivalent Skilled in all Office Programs (Word, Excel, etc.), Google Suite, and Power School (preferred) Ability to maintain high level of confidentiality Good organizational and technical skills Thorough knowledge of record keeping and filing techniques Ability to Multitask in extremely busy environment Work independently Communicate and interact effectively with others