Administrative Assistant

Job Information

Administrative Assistant Full Time
- School Year

Part Time Administrative Assistant

7.5 hours per day / 210 days per year $23.00+ hourly

Supervisor:
Principal

To provide a well‑organized, efficient office to benefit students, staff, and the public.

• Education:
  
  High school diploma or equivalent
• Certification: N/A
• Experience:
  
  Prior secretarial and computer experience
• Criminal Record Check:
  Required per NH RSA 189:13‑a
• Pre‑Employment Medical Exam:
  Required per NH RSA 200:36 and 275:3

Performance of position responsibilities will be evaluated annually in accordance with the approved administrative procedure for staff evaluations.

• Demonstrates aptitude for successful fulfillment of assigned performance.
• Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable.
• Standing:
  Frequent / Occasional Lifting:
  Occasional
• Walking:
  Frequent / Occasional Reaching:
  Occasional
• Sitting:
  Frequent
• Push/Pull:
  Occasional
• Driving:
  Infrequent
• Bend/Stoop:
  Occasional

• Facilitate office operations.
• Greets all persons entering facility, following District safety and security procedures.
• Answers telephones, answers parents' questions and/or forwards calls/messages in a professional manner.
• Perform office functions to include, but not limited to, setting up and maintaining files, correspondence, student and staff lists, mail distribution, purchase orders and general typing and data entry.
• Maintain student records and database and produce reports as needed.
• Assist administrator with the budget, purchasing, and inventory of supplies as directed.
• Monitor student behavior in the office when necessary.
• Prepare payroll timesheets and distribute payroll checks.
• Facilitate school-wide operations.
• Schedule substitutes and assist substitutes with paperwork process and school procedures.
• Arrange and facilitate meetings and record meeting minutes as needed.
• Maintain building calendar and make necessary arrangements for school events as needed.
• Assist in arrangement of field trips including paperwork, funds, student lists, etc.
• Insure safety and/or supervision of students.
• Maintain awareness of legal restrictions in regard to student custody issues.
• Respond to student and staff situations including emergencies.
• Maintain the highest standards of professionalism.
• Demonstrate positive work habits by showing initiative, cooperation, dependability, efficiency, and productivity.
• Follow guidelines of confidentiality as established by the school district.
• Attend and participate in relevant training sessions, meetings, and professional growth activities as requested/required.
• Perform in a professional manner when interacting with students, parents, faculty, administration, and co‑workers.
• This job description is not intended to be all inclusive, and employees will also perform other tasks and assume other responsibilities as assigned by supervisor(s).

Sick & personal paid time off, nine paid holidays, NH Retirement System, Medical Insurance, Life insurance