Facility Scheduling Coordinator

Campus Recreation Department Lead

As a professional within the Campus Recreation Department, this position fills an important role to ensure the facility schedules are maximized, ensure client needs are met, and event logistics are fulfilled to host successful events that provide a safe, positive experience for guests.

Lead for scheduling all facilities managed by Campus Recreation (90%):

• Coordinate facility schedule process from receiving requests, accommodating requests, deciding when to confirm requests, and making changes to reservations as requested.
• Utilize effective customer service techniques when responding to requests.
• Create estimates and agreements to external rental groups.
• Track agreement process including renter's insurance and signatures.
• Create, track and maintain accurate invoices to each group in timely manner.
• Coordinate with colleagues to provide hourly staff for external groups who rent facilities.
• Ensure cooperative relationships between various user groups, departments and agencies.
• Facilitate regular meetings with stakeholders.
• Attend select events to ensure events are successful.
• Other duties as assigned as necessitated by the Division of Student Life.

Administrative duties (10%):

• Manage use of resources including funding, personnel, facilities, and time.
• Serve on Campus Recreation and university committees.
• Participate in professional development opportunities to remain in the forefront of the field.
• Assist Associate Director with projects as requested.

Minimum Acceptable

Education & Experience:

• Associates degree preferred or 1-3 years of relevant experience in facility management.
• Collaboration skills with various student, faculty, staff, alumni, and external groups.
• Demonstrated effective communication skills, both written and verbal.
• Demonstrated effective use of software.
• Must be able to work flexible hours, including nights, weekends, and holidays.
• Must have valid driver license and/or qualify to drive university vehicles.

Applicant Instructions:

Applicants should be prepared to upload the following documents when applying online within the My

Experience:

Resume/CV section of the application: (Maximum of 5 Documents)

• Resume/CV
• Cover Letter

Applications that are missing any of the required items may not move forward for consideration. Additional uploaded documents not requested in the position announcement will not be reviewed.

Compensation Pay Range:

$17.57 - $28.96

The pay range for this position is listed above. Actual offer will be based on skills, qualifications, experience, and internal equity, in addition to relevant business considerations. More information on benefits can be found here: USNH Employee Benefits | Human Resources

Location:

Durham