Secretary, Special Education

Job Description

Join our team as a Secretary in Special Education!

This is a part-time position working 20 hours per week.

Home to more than 1,600 students, the Pelham School District has three schools and serves Pre-K through 12th grade students. In Pelham we provide a supportive learning environment, a wide variety of extracurricular clubs, activities and sports. Our students and teams are #pelhamproud! Supported by Administrative and professional teams, successful candidates will help support our District goals which are to make Pelham one of the best places to work and having an excellent culture and belonging within our workplace.

About the Position:

The Special Education Secretary provides essential administrative support to the special education department, ensuring compliance with federal and state regulations, maintaining confidential student records, and facilitating communication among staff, parents, and external agencies.

• Records Management & Compliance
• Maintain confidential special education student files in accordance with federal (IDEA, FERPA) and New Hampshire state regulations (Ed 1100 series)
• Prepare and distribute IEP meeting notices, ensuring 10-day advance notice requirements are met
• File evaluation reports, progress reports, and all IEP documentation
• Manage incoming and outgoing special education correspondence and records requests
• Meeting Coordination & Support
• Schedule IEP team meetings, evaluations, and special education-related appointments
• Prepare meeting packets and materials for IEP teams, including current records and draft documents
• Coordinate with parents, staff, and outside agencies regarding meeting attendance
• Maintain meeting calendars (google) and send reminders to team members
• Communication & Administrative Support
• Answer phones and respond to emails
• Support special education staff with copying, filing, and general clerical tasks
• All other duties as assigned

• High school diploma or equivalent
• Proficiency with Google Suites
• Strong organizational skills with exceptional attention to detail
• Must maintain strict confidentiality and handle sensitive information
• Excellent written and verbal communication skills
• Ability to work independently and manage multiple priorities

• Associate's degree in office administration or related field
• Previous experience in a school setting or special education environment
• Familiarity with special education terminology, processes, and regulations
• Occasional need to lift or move files and materials up to 20 pounds
• Flexibility to adjust schedule during peak compliance periods (evaluations, annual reviews)