Administrative Coordinator

Join Our Team

The Department of Agriculture, Nutrition, and Food Systems (ANFS) invites applications for an Administrative Coordinator to support our dynamic undergraduate academic programs. ANFS is an interdisciplinary community dedicated to advancing the sustainability of the farm-to-fork-to-human wellness continuum through innovative teaching, engaged research, and community partnerships. Our department serves undergraduate students in Agriculture & Food Systems Nutrition, Animal Science, Applied Animal Science, Veterinary Technology participating in a variety of departmental and college-wide programs.

If you're an organized, collaborative professional who enjoys solving problems, managing multiple priorities, and helping students and faculty succeed, we'd love to hear from you.

Under the supervision of the Academic Department Program Manager, provide dynamic, highly responsible, complex administrative and operational support for the management of the undergraduate academic programs in the Department of Agriculture, Nutrition, and Food Systems. With an emphasis on quality customer service, perform a variety of duties in support of service to students and faculty within the department, including using independent judgement in applying and adapting departmental and institutional guidelines, policies, and procedures.

The ideal candidate is detail-oriented, adaptable, and enjoys working in a collaborative, fast-paced academic environment where organization, communication, and initiative are valued.

• Develop strong partnerships and work closely with university departments, including the COLSA Associate Dean, COLSA Professional Advisors, Honors Program, Office of the Registrar, and Institutional Research.
• Responsible for interpreting and communicating policy and procedural information about Academic Policy, Course Scheduling, Curriculum Management, and the Academic Review Process to faculty, staff, and other administrative units.
• Provide support to undergraduate program coordinators (course approvals, curriculum management, academic program review, catalog edit, and time and room) using CLSS and CIM.
• Update undergraduate curriculum requirements (majors/minors) and reference materials.
• Prepare Administrative Reports
  - Credit Hours & Class, Enrollments, Undergraduate Major count, BS Degrees Awarded.
• Provide information to faculty by performing On-Line Data Inquiry utilizing Microsoft Excel, BANNER, Web Intelligence, Xtender.
• Provide faculty with Program Requirements linked with academic history for graduation certification and Honors History for Honor-in-Major Programs.
• Provide sound judgement in creating practical solutions to a wide range of situations.
• Provide administrative support to the successful functioning of academic programs in the department.
• Provide assistance to prospective students.

• Responsible for interpreting and communicating policy and procedural information about Promotion & Tenure.
• Coordinate Promotion & Tenure actions, including overseeing time sensitive and confidential material.
• Maintain confidentiality in communicating sensitive information and material.

• Prepare welcome letters to incoming and internal transfer students.
• Maintain undergraduate student records/update student database.
• Assign faculty advisors to undergraduate students.
• Enter/change student advisors in BANNER.
• Interact directly/provide assistance to students.
• Coordinate registrations for department subject majors and manage registration access codes, student transfers, and change of major requests.

• Maintain confidentiality in communicating sensitive information and material, Coordinate Time and Room.
• Prepare Time and Room data and report to faculty on scheduling and course maintenance issues;
  Work with faculty to resolve issues.
• Establish and maintain course history folders;
  Update Course Database.
• Prepare/coordinate R+30 report, Final exam and common exam schedule;
  Coordinate Teacher Evaluations, ensuring all instructors and teaching assistants are evaluated each semester;
  Coordinate the collection and management of course evaluations.
• Track Class and Grade Rosters, and Independent Study Registrations.
• Manage permission-required courses.
• Update Teaching Schedules.
• Prepare correspondence in response to inquiries on departmental programs and activities, Coordinate…