Supply Chain and Operations Coordinator

About Relief International

Relief International (RI) partners with communities impacted by conflict, climate change, and disaster to save lives, build greater resilience and promote long-term health and well being.

Currently, RI is active in 14 countries around the world, including some of the most fragile:
Afghanistan, Iran, Iraq, Jordan, Lebanon, Myanmar, Pakistan, Philippines, South Sudan, Sudan, Syria, Turkey, and Yemen.

The Supply Chain and Operation Coordinator in Gaza Strip leads on all efforts to strengthen RI procedures and practice with regards to procurement, asset and stock management. He/ She is also in charge of all aspects related to transport, travel and RI fleet management, including movement planning and drivers. . He/ She will support the execution of effectiveness of the internal procedures and systems to ensure transparent, effective and accountable use of resources and reporting in line with RI internal procedures and Donor regulations.

Procurement:

Carry out purchases. Ensure local, national procurement practices are executed in compliance with RI and donor regulations.

Maintain an updated vendor list and ensure proper archiving of documents, conduct regular market assessment.

Participate in mobilization efforts for all new projects and project extensions.

Ensure that the supply chain is appropriate and cost effective, based on budget, markets, infrastructure, nature of the RI requests, and need timely delivery to project locations.

Design and implement SoPs regarding vehicle management systems and ensure the system is well managed and adequately documented.

Ensure management of vehicle fleets is in line with RI standards and managed in a cost-effective way; ensure appropriate allocation, safe use of vehicles is achieved throughout the program and ensure servicing and maintenance are scheduled are adhered to.

Make recommendations to senior management to improve travel, transport, and fleet management.

Ensure proper fuel management

Liaison:

The SCO Coordinator involves building and maintaining relationships between RI and the respected entities, such as but not limited to Utility Companies, Telecommunication providers, labors, UN agencies, Logistics Cluster, etc.

Keeping RI premises in operational conditions

Make sure that all utilities are functional, available and enough for the needs (Electricity, Water, Gas, phone, internet etc.)

Oversee administration functions such as reception, office consumables, storeroom management, etc.

Ensure stock management system and that all relevant staff know about the usage of it

Ensure stocks are secure, well managed, and documented.

Oversee routine physical stock counts, document discrepancies, and report eventual losses to senior management.

Ensure a centralized asset register is maintained; ensure all office and program assets are tagged. Ensure all assets are issued with unique RI asset number,  and are tracked.

Regular monitoring and spot-check of all assets in collaboration with the supervisor.

Ensure donor reports for assets are timely completed and submitted to other departments.

Ensure appropriate and timely disposal of assets as necessary according to donor standards and regulations.

Managing planning, task sharing and coordination of work

Taking part in the recruitment of his/her teams

Resolve conflict situation in team if happen

Iimplement capacity-building opportunities to strengthen the capacity of RI Operation staff in the area of responsibility.

Provide feedback through regular performance evaluations and ensure staff is held accountable in accordance with RI policies.

Ensure…