Publishing Coordinator, YUP
Job in
New Haven, New Haven County, Connecticut, 06540, USA
Listing for:
Yale University
Full Time, Apprenticeship/Internship
position
Listed on 2026-02-28
Job specializations:
-
Administrative/Clerical
PR / Communications, Administrative Management, Office Administrator/ Coordinator
Salary/Wage Range or Industry Benchmark: 10000 - 60000 USD Yearly
USD
10000.00
60000.00
YEAR
Job Description & How to Apply Below
Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community- eligible for opportunities through the New Haven Hiring Initiative or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!
Hourly Rate
$31.83
Overview
Provides a high-level administrative and editorial support. Manages and updates title information and assists with overall list planning. Serves as general department coordinator and supervises best practices for editorial assistants. Coordinates with other departments and London office to ensure that information on press database is up to date. Provides editorial assistance for one editor.
Required
Skills and Abilities- Cooperative and collegial working style, with an ability to collaborate effectively across multiple departments.
- Excellent written and verbal communication skills.
- Proficiency in create problem-solving, decision making, and time management.
- Proficiency in Microsoft Office Suite.
- Excellent organizational skills and attention to detail.
Preferred
Skills and Abilities- A demonstrated interest in or engagement with book publishing.
Principal Responsibilities
Coordinates and monitors all administrative activities of the department.Sets up newly approved projects in database and hold primary responsibility for data integrity.Plans and coordinates weekly Acquisitions Panel meetings and bi-monthly Publications Committee meetings, including preparation of agenda, collection and distribution of packets, monitoring receipt of materials, liaising with Committee members, taking minutes, and all follow-up reports and forms from these meetings.Tracks and coordinates all book-related subventions and explores new sources for subventions.Maintains and revises the Editorial Wiki for the Acquisitions Department, as well as all manuals, best practices, forms and procedures. Benchmarks best practices against those of other university presses on an ongoing basis.Serves as department liaison with Human Resources: post jobs and handle all hiring-related paper work, and assist in selection of non-exempt hires.Helps administer all job postings and documentation needed for academic-year student interns and summer interns for the department.Tracks all acquisitions against signing goals and also tracks title progress against dates for next publication season for each editor in monthly tracking report.Assesses departmental equipment needs and makes recommendations to managers.Trains and orients new hires: resolves procedural issues; answers questions; and ensures smooth workflow.Collates and presents semi-weekly departmental check requests and ensures submissions to accounting department are complete.Ensures on-time payment of authors, agents, and reviewers.Monitors acquisitions activity and tracks manuscripts. Maintains and ensures the currency of the editorial tracking report and related title lists.Performs analyses for the department, including: monitors and evaluates sales trends; performs market research; generates reports for use in monitoring performance; and performs statistical analysis.Maintains solid and essential communication with other departments.Assists with editorial acquisitions work.May perform other duties as assigned.Required
Education and Experience BA/BS and two years of related experience in the same job family or in book publishing or related enterprise (magazine publishing, library, bookstore, newspaper, yearbook, public relations); or an equivalent combination of education and experience.
Job Information
Job Posting Date
: 02/24/2026
Job Category
:
Administrative Support
Bargaining Unit
: L34
Compensation Grade
:
Labor Grade D
Compensation Grade Profile
:
Time Type
:
Full time
Duration Type
:
Staff
Work Model
:
Hybrid
Location
: 302 Temple Street, New Haven, Connecticut
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks basedon the position description and job requirements. All offers are…
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