Administrative Assistant; College of Health and Human Services; Southern STATE UNI

Introduction

Introduction

Southern Connecticut State University (SCSU) is a constituent unit of the Board of Regents for Higher Education (BOR), Connecticut State Colleges and Universities. We are currently recruiting for a full-time Administrative Assistant at our campus, located in New Haven, CT – a city rich with arts and culture, less than 90 miles from New York City and 140 miles from Boston.

This position is located in the College of Health and Human Services, where students, faculty and staff are educated and empowered to be knowledgeable and effective community-engaged practitioners, researchers and leaders.

WHAT WE CAN OFFER YOU:
Visit our new State Employee Benefits Overview page! Professional growth and development opportunities. A work/life balance to all employees.

ABOUT US:

As one of the State of Connecticut's institutions of higher learning, Southern Connecticut State University (SCSU) stands as a testament to the transformative power of education. With its roots stretching back to the 19th century, SCSU has grown from a teachers college to a vibrant, comprehensive university with a wide array of programs in the liberal arts and professional fields. Its commitment to academic excellence is matched by a dedication to access and public service, ensuring that a diverse student body of over 10,000 can pursue higher education in a supportive environment.

The university’s focus on social justice permeates campus life, fostering a community where every individual is valued and equity is woven into the fabric of daily activities. As part of the Connecticut State Colleges and Universities System, SCSU continues to be a beacon of knowledge, opportunity, and progress for the state and its residents.

NOTE:

Preference may be given to current BOR/CSCU employees and/or current State of CT employees prior to filling the position with an external applicant.

In a state agency this class is accountable for independently performing the most complex tasks in providing both office administration and secretarial support for a major program.

Performs the most complex office administrative duties as described in the following areas:

• TYPING:
  Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. Proofreads content; edits using knowledge of grammar, punctuation, and spelling.
• FILING:
  Designs office filing systems; organizes and maintains files (including confidential files); maintains, updates and reviews reference materials and manuals.
• CORRESPONDENCE:
  Composes complex letters and/or memoranda (e.g., explaining department practices and/or policies) for own or manager's signature.
• REPORT WRITING:
  Researches and assembles information from a variety of sources and prepares statistical and/or narrative reports; analyzes information and may make recommendations.
• INTERPERSONAL:
  Acts for manager by interpreting established policies and procedures, troubleshooting and relieving manager of administrative details; acts for and makes decisions in manager's absence within prescribed limits of authority.
• PROCESSING:
  Screens letters, memos, reports and other materials to determine required actions; may make recommendations to supervisor.
• SECRETARY:
  Arranges and coordinates meetings (including space and equipment); researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports); writes minutes of meetings.
• OFFICE MANAGEMENT:
  Authorizes purchases and payments within prescribed limits; develops input and prepares documentation for office and/or department budget; coordinates budget control and monitoring; develops office and/or department procedural manuals; assists in interviewing and hiring office support staff; trains office support staff; may supervise office support staff; performs related duties as required.

Considerable knowledge of office administration and management; department and/or unit policies and procedures; proper grammar, punctuation and spelling; business communications; knowledge of business math; considerable interpersonal…