Office Manager

Career Legal are proud to be the sole recruitment partner acting on behalf of a prestigious International Law Firm in their search for exceptional talent. This is an exciting opportunity to join a highly regarded global firm offering long-term career development and exposure to high-profile work.

• Comprehensive Benefits Package and generous PTO
• Salary negotiable based on experience and industry knowledge $90,000 - $150,000
• Exciting opportunity to join a brand new office
• Anticipated starting date: 1st July 2026

We are an international law firm with a focus on private capital at the intersection of personal, family and business. Our ability to understand people makes us who we are. We work together to build deep and trusted relationships that deliver meaningful value to our clients. We do this with empathy, attention, and clarity. No jargon, no attitude. We know what matters.

We recognise that our long-term success as a responsible business depends on the health and resilience of our people, our clients, our communities, and our natural environment. We are working hard to ensure that we make a positive contribution for all our stakeholders. As part of this, we are committed to developing an increasingly diverse, inclusive, and supportive workplace environment where everyone can bring their whole selves to work, feel valued, feel that they belong and can fulfil their potential.

Our values represent who we are as a Firm. They are designed to guide the way we think, behave, speak, collaborate, and do business. Please see our four core values below.

The office manager is responsible for the efficient functioning of our New Haven office through a wide range of administrative, financial and managerial tasks.

We have a fantastic opportunity for an Office Manager to join our Firm as we establish our presence in the USA. The office manager will play a pivotal role not only in managing the administrative, operational, and business support processes but also in facilitating the transition to our permanent premises for our New Haven office. There will also be travel required to New York (once every two weeks) to support the functioning of the New York office.

The role duties will cross HR, finance, IT, administration and immigration; being supported by regional and Head Office colleagues specialising in these areas. The role of an office manager is broad and therefore a proactive approach to problem solving and ‘rolling your sleeves up’ to get things done is a prerequisite.

• Setting up and maintaining office records and filing systems;
• Coordinating staff/office moves and the setting up of new joiners, and others, with relevant equipment, seating etc. and coordinating with the relevant HR Advisor and Facilities Management as appropriate;
• Ensuring the general upkeep of the office and its equipment, including printing, telephone, and video conferencing equipment;
• Maintaining the stationery and kitchen supplies, including liaising with suppliers where necessary;
• Managing supplier/ vendor relationships and corporate contracts;
• Working with our operational IT function, to ensure the IT set up is functioning and co-ordinating the set up for new joiners;
• Working with our Finance function, dealing with the financial administration for the office, namely client take on, issuing bills and management of invoices and expenses claims, petty cash management, office credit card reconciliations, payment to all vendors and suppliers, office budget tracking and management;
• Working with our Compliance function, ensuring Customer Due Diligence (CDD), Anti-Money Laundering (AML) and other policies are followed and following up with the relevant function lead regarding any concerns;
• Working with our Library team, ensuring that staff have access to the necessary online and hard copy reference material;
• Liaising with HR for the visa process for new joiners (and where applicable, their families);
• Looking after staff visiting from our other offices; including transport, accommodation, meeting rooms and catering etc.;
• Working with our Health &…