Acquisitions Assistant,International Collections Emphasis Job New Haven area,Connecticut USA,Administrative/Clerical

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Salary Range $28.43

Job Requisition 134392WD

Compensation Grade

Labor Grade C

Location

344 Winchester Avenue, New Haven, Connecticut

Overview

Reporting to Manager, Non-Latin Script Acquisitions and Cataloging, provides a broad range of technical services to support acquisitions, cataloging, and bibliographic access to international and general collections. The work involves processing general collections materials and handling materials in non-Latin scripts requiring Romanization.

Acquisitions

Searches and verifies bibliographic data with incomplete information using catalogs, reference sources, and online databases. Identifies and imports records from online databases and creates preliminary records. Creates and updates purchase orders of all types, receives and processes library acquisitions, and processes invoices for payment. Tracks selected approval plan spending with spreadsheets and other tools. Tracks LC subscription receipts following established procedures.

Communicates with selectors and other colleagues regarding a complete range of orders including firm orders, approval plans and continuations. Resolves fund and payment problems and assists with serials renewals for supported collections. Communicates with vendors to make claims and solve complex problems. Communicates with Library Business Office to add and update vendors, to add fund expenditures codes and to resolve invoice document management.

Scans invoices into the document management system and updates related metadata.

Cataloging

Performs a range of copy cataloging using local and other library supported databases. Searches other library catalogs for bibliographic information. Adjusts call numbers to meet local requirements and assigns simple non-LC call numbers. Assists in the management of backlogs.

Required

Skills and Abilities

Ability to read and write one or more of the following languages using non-Latin script:
Chinese, Japanese, Korean, Hebrew, Yiddish, Arabic, Russian. Language assessment is required.

Extensive knowledge and proven ability using a variety of office productivity software, specifically Excel or other spreadsheet software. Demonstrated ability using online collaboration tools (e.g. Box, SharePoint, and others).

Analytical ability and problem-solving skills. Ability to meet deadlines and to exercise judgment in resolving and referring problems.

Oral and written communication skills. Ability to work effectively and efficiently in a team setting and to establish sound working relationships with other units and departments.

Preferred

Skills and Abilities

Preference for specific language skills will be based on current needs of the library.

Knowledge and ability using integrated library systems (e.g. Alma) for technical services operations.

Familiarity with library acquisitions and/or cataloging practices and procedures.

Ability for searching and editing bibliographic records in library management systems, and/or bibliographic databases, such as Alma and OCLC platforms.

Physical Requirements

Ability to push heavy book trucks, carry heavy volumes, reach high shelves, climb ladders, work in locations with dust, and stand or sit for long periods of time.

Principal Responsibilities

Searches and verifies bibliographic data with incomplete information or source material in catalogs, reference sources, files and databases.

May prepare books for sale or assist with disposition of materials.

Prepares order forms for authorized library materials.

Composes and types correspondence and acknowledgements.

Communicates by phone and in writing with vendors and publishers to resolve problems.

May assign vendors and dealers. Identifies duplicates of material and prepares description of differences.

Instructs, revises the work and provides work direction to staff.

May assist in the coordination and distribution of work.

Performs additional clerical functions incidental to library activities.

Required

Education and Experience

Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education.

EEO & Antidiscrimination

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale's Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex,…

Acquisitions Assistant, International Collections Emphasis