Office & Finance Coordinator - Barcelona

Office & Finance Coordinator - Barcelona

Seaman Paper Spain is the global hub for Vela, Seaman Paper’s sustainable packaging division focused on replacing plastic in the global fashion and retail supply chain through innovative paper-based solutions. Working closely across Europe, Asia, and the Americas, the Barcelona office supports global sales, product development, sustainability initiatives, supply chain coordination, and commercial operations for some of the world’s leading brands and manufacturing partners.

We are looking for a highly organized and proactive Office & Finance Coordinator to support the day-to-day operations of our growing Barcelona office.

ROLE OVERVIEW
This role supports the day-to-day operations of the Barcelona office across finance, administration, and HR coordination. The focus is to ensure smooth execution of core processes as the team builds and scales. This role reports to the company Director.

KEY RESPONSIBILITIES
Finance & Administration

• Manage supplier invoices (directly or in coordination with HK team)
• Support payments process (invoice review, validation, payroll coordination)
• Assist with cash flow coordination to support ongoing operations
• Support expense tracking and reporting
• Coordinate with external service providers:
• Payroll
• Accounting / local compliance
• Bank
• Other vendors (cleaning, IT, maintenance, etc.)

Operations

• Manage office vendors and supplies
• Assist with invoicing from Seaman Paper Spain (future scope)

HR Coordination

• Act as point of contact for basic HR topics in the Barcelona office
• Support onboarding and HR administration (Factorial setup, documentation, etc.)
• Coordinate training requests and general team needs
• Assist with office setup as the team grows (IT, cards, materials, etc.)

Travel & Office Coordination

• Support travel coordination for visiting team members
• Assist with internal meetings and general office logistics

PROFILE

• Basic understanding of finance/accounting principles
• Strong organization and attention to detail
• Comfortable coordinating across teams and regions
• Proficient English (working language across teams)

SYSTEMS (PLUS)

• MS Office / Outlook
• Net Suite, Salesforce, or similar platforms