Department Chair’s Assistant & Team Lead

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Salary Range
: $35.64

Job Requisition : 134448WD

Reporting to the Department Manager of Administrative and Chair Support, the Department Chair’s Assistant & Team Lead provides advanced administrative leadership for the Department of Electrical and Computer Engineering (ECE) and the Chair’s Office. Operating with a high degree of independence, discretion, and professionalism, this role functions as a team lead for the department faculty support team, providing work direction, training, and coordination to 2.5 administrative staff to ensure consistent, high‑quality administrative standards across the department.

Hybrid requirement during the academic year is 4 days on campus and 1 day remote with additional flexibility outside of the academic year (end of May - mid August).

• Provides administrative leadership for the Chair’s Office by developing, implementing, and maintaining office procedures, workflows, and operational standards.
• Coordinates and guides the work of 2.5 faculty support staff, delegating and monitoring tasks to ensure consistency, accuracy, and adherence to departmental protocols. Tasks include, but are not limited to: organization of departmental events and seminars, expense reports, requisitions, supplier setup and travel coordination.
• Serves as the first point of escalation for operational and workflow issues within the support team.
• Acts as the department’s lead resource on administrative processes related to professional service agreements and other contractual needs; provides guidance, training, and workflow direction to team members as needed.
• Oversees daily operations of the Chair’s Office with minimal need for higher‑level administrative intervention.

• Coordinates faculty meetings, prepares agendas, records meeting minutes and tracks action items.
• Serves as a primary resource for department and University policies, providing guidance to faculty, staff, students, and visitors.
• Manages department-wide logistical processes, including key requests, room reservations, directories, and departmental communications.
• Plans and organizes annual prospective graduate student recruiting weekend, seminar speaker visits, and other high‑visibility departmental events, including overseeing departmental commencement planning.
• Provides comprehensive administrative support including purchasing supplies, arranging travel, organizing events, preparing expense reports and reimbursement requests.
• Provides administrative support to the Department Chair and their lab/students, including purchasing supplies, arranging travel, event support, preparing expense reports and reimbursement requests.
• May assist the Manager, Administrative and Chair Support with faculty and academic appointment/reappointment processes, coordination of visiting students, and handling of visa related documentation and requests.

• Serves as the undergraduate registrar for ECE, supporting the Director of Undergraduate Studies.
• Coordinates faculty teaching assignments to ensure all core and mandatory courses are offered.

• May perform additional related duties as required or assigned to support the mission of the department.