Operations Manager, Statistics & Data Science

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Under the direction of the Lead Administrator, with latitude for exercising discretion and independent judgment, the Operations Manager provides a high level of administrative services, financial reporting and analysis, and business operations support for the Department of Statistics and Data Science.

The Operations Manager ensures faculty, students, and staff receive high quality administrative support in a manner compliant with University policies and procedures and enables department leaders to maximize their focus on program activities by managing and implementing assigned financial and/or administrative support services. Collaborates with staff members throughout the university organization to provide a high level of administrative services in support of the department mission, actively contributing to operational success.

In close partnership with the Lead Administrator, provides financial information through the interpretation, analysis, reporting, and reconciliation of data. Identifies risks and trends and develops analyses and reports that will inform and advise decision‑making by leadership. Produces ad‑hoc projections and analysis for new and existing programs. Actively participates in budget development, forecast, and year‑end processes.

Manages all aspects of the Monthly and Quarterly Financial Checklist process and reports to the Lead Administrator in a timely fashion. Recommends improvements to systems, methods, practices, and procedures through detailed information review. Provides timely updates to staff on changes to University‑wide systems, policies, and procedures, anticipating and adjusting for downstream impacts.

Manages space assignments. Working closely with facilities staff, coordinates office set‑ups for staff and faculty offices assigned to these units.

Ensures that faculty, students, and staff receive high‑quality administrative support compliant with University policies and procedures. Manages financial and administrative services to advance the unit's mission. Tasks include developing and maintaining budgets, assessing operational challenges, implementing solutions, and serving as a liaison between unit needs and service providers. Responsibilities also include oversight of financial transactions, staff training, and coordination of facilities and security issues.

This role involves significant collaboration and communication across various stakeholders to ensure operational efficiency and support strategic projects and ongoing improvements.

• Administrative Services Manager: Provides efficient and effective delivery and integration of all administrative services (academic, financial, research and/or clinical) for which (s) he is accountable. Serves as the unit's point of contact to/from service providers (e.g. Facilities, HR, IT, Procurement, Student Services and Faculty Affairs), ensuring that providers are apprised of unit needs and relevant information, taking action where needed. Monitors the adequacy of service delivered by outside providers.
  
  Escalates issues or concerns related to administrative and operational services to the LA.
• Financial Analyst and Manager: Partners with the LA to build financial plans for the unit. Provides comprehensive financial information, analysis and reporting to monitor and evaluate the application of the unit’s financial resources, e.g. performance against budget. Recommends adjustments; takes action as appropriate. Oversees daily financial monitoring; authorizes transactions per policy. Provides support to unit's Dean/Director/Chair for financial inquiries. Identifies available financial resources (current/future);
  
  recommends how to deploy efficiently to support unit objectives. Prepares all funds budgets, including gathering historical information, providing…