Senior Administrative Assistant II, Yale College Academic Affairs

Salary Range

$35.64

135514WD

Reporting to the Dean of Academic Affairs in Yale College, the Senior Administrative Assistant II provides high‑level administrative, academic, and operational support for the Office of Academic Affairs, including interpretation of academic regulations, oversight of the Committee on Honors and Academic Standing (CHAS), coordination of the Yale chapter of Phi Beta Kappa, student programs, alumni auditing, and liaison functions with Yale Athletics.

This role connects the Office of Academic Affairs with residential college dean’s offices, other Yale College offices, the University Registrar’s Office, and campus partners. The Sr. AA II manages complex workflows, coordinates academic processes, maintains confidential records, and supports key annual academic programs.

• Process status changes for Yale College students (withdrawals, leaves of absence, academic warnings) on behalf of CHAS.
• Maintain confidential academic files for current and former students.
• Prepare, review, and update academic reports and degree requirement confirmations tri‑annually (May, September, December) with residential college deans and the University Registrar’s Office.
• Organize annual student promotion and clearance meetings.
• Schedule biweekly meetings of the residential college deans and CHAS.
• Manage nomination processes for the Hart Lyman Prize, the Francis Gordon Brown Prize, the academic high‑stand, and Wrexham prizes; arrange disbursement of prize money.
• Prepare end‑of‑term memos to college deans and instructors about important dates and deadlines.
• Coordinate selection of the Gimble and Sheffield cups for residential colleges.
• Coordinate biannual process for awarding Distinction in the Major.
• Support proctoring of ABX exams in September and January.
• Coordinate annual start‑of‑year meetings with Yale College deans and Registrar staff, handling room reservations, AV needs, and catering.
• Support twice annual elections of students to Phi Beta Kappa and organize related receptions, ceremonies, and induction during Commencement Weekend.
• Oversee registration of elected students with the national PBK office and provide annual reports.
• Process financial transactions and reconcile statements for PBK activities.
• Support the Yale‑New Haven High School Student program, coordinating orientation meetings and Banner enrollment processes.
• Support the Yale Alumni and Yale Affiliate Auditing Program.
• Coordinate enrollment and documentation for approved non‑degree students.
• Support the Francis and Rosenkranz Writer‑in‑Residence program events.
• Support the Student Athlete Mentor program.

Other duties as assigned. Full‑time, continuing position. 11 months each year with one month of unpaid leave each summer.

Eight years of related work experience, six of them in the same job family at the next lower level and a high school level education; or six years of related work…