Senior Administrative Assistant II, Yale College Academic Affairs

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Reporting to the Dean of Academic Affairs and working with limited supervision from two Associate Deans, the Senior Administrative Assistant II provides high‑level administrative, academic, and operational support for the Office of Academic Affairs, including interpretation of the academic regulations, the work of the Committee on Honors and Academic Standing, the Yale chapter of Phi Beta Kappa, the Yale‑New Haven High School Student program, the non‑degree student program, the alumni and Yale‑affiliate auditing program, and liaison programs with Yale Athletics.

This role provides critical connections between the Office of Academic Affairs and the residential college dean’s offices, other offices in Yale College, the University Registrar’s Office, and other campus partners. The Sr. AA II position is central to the smooth functioning of the office, managing complex administrative workflows, coordinating academic processes, maintaining confidential student records, and supporting key annual academic programs.

• On behalf of CHAS, process all status changes for Yale College students (e.g., withdrawals, leaves of absence, academic warning)
• Maintain confidential academic files for current and former students
• Prepare, review, and update academic reports and degree requirement confirmations tri‑annually (May, September, December) in conjunction with the residential college deans and the University Registrar’s Office
• Organize annual student promotion and clearance meetings
• Schedule biweekly meetings of the residential college deans and CHAS
• Manage nomination processes for the Hart Lyman Prize and the Francis Gordon Brown Prize for juniors, and the academic high‑stand and Wrexham prizes for seniors ange disbursement of prize money to recipients.
• Prepare end‑of‑term memos to the college deans and to instructors about important dates and deadlines
• Coordinate selection of the Gimble and Sheffield cups, awarded to residential colleges for highest overall scholarship in the FAS and in SEAS subjects
• Coordinate biannual process for awarding Distinction in the Major
• Support the proctoring of ABX exams in September and January
• Coordinate annual start‑of‑year meetings with Yale College deans and University Registrar’s Office staff, including room reservations, AV needs, and catering.

• Support twice annual elections of students to Phi Beta Kappa.
• Organize PBK receptions and prize ceremonies.
• Organize annual induction ceremony during Commencement Weekend.
• Oversee registration of elected students with the national PBK office.
• Provide annual reports to the national PBK office.
• Process financial transactions and reconcile financial statements.

• Support the Yale‑New Haven High School Student program. Organize the high‑school orientation meetings with guidance counselors and coordinate Banner enrollment processes for students.
• Support the Yale Alumni and Yale Affiliate Auditing Program.
• Coordinate enrollment and documentation for approved non‑degree students.
• Support the Francis and Rosenkranz Writer‑in‑Residence program events.
• Support the Student Athlete Mentor program.

Other Duties as Assigned.

Full time, continuing position. 11 months each year with one month of unpaid leave each summer.