Senior Administrative Assistant

Salary Range

$31.83

136030WD

Reporting to the Administrative Services Supervisor, this position provides a high level of administrative and clerical support to the Yale Cancer Center. Under limited supervision and exercising independent judgment and initiative, assist with coordination of academic and business activities related to travel, reimbursements, procurement, meeting and event coordination. Provides backup support to other administrative office staff as necessary. May perform other duties as assigned.

• Ability to take initiative, anticipate actions needed, and use independent judgment. Ability to recognize and address urgent priorities, and take steps to resolve problems independently. Ability to prioritize to meet deadlines and follow schedules. Excellent follow up skills. Ability to adapt in unpredictable peaks in workload.
• Ability to type, format, and proofread a variety of correspondences and reports. Ability to provide clerical functions such as copying, faxing, mailing, etc. Strong organizational skills and the ability to manage multiple tasks simultaneously in a fast‑paced environment.
• Strong communication skills, including demonstrated ability to communicate both orally and in writing in a clear, pleasant, grammatically correct, and professional manner. Strong customer service skills. Demonstrated attention to detail. Ability to maintain a high degree of professionalism and maintain confidentiality and discretion with sensitive information.
• Excellent computer skills including intermediate ability or higher with MS Word and Excel. Ability to create slides and make changes to PowerPoint presentations. Demonstrated experience with Outlook calendaring in a professional environment is preferred. Ability to schedule and facilitate Zoom virtual meetings.
• Ability to arrange travel, including flights, hotels and car rentals. Prior experience with facilitating room scheduling, catering, equipment and materials for seminars or events is preferred. Proven ability processing expense reimbursements, budget preparation, and financial reporting preferred.

• Advanced Technology
  
  Skills:
  
  Familiarity with systems such as Workday, Epic, and other administrative or financial software.
• Event Planning:
  Experience in organizing and coordinating events, including logistics, catering, and travel arrangements.
• Higher Education
  
  Experience:
  
  Prior experience working in an academic or medical environment, supporting faculty or research staff.
• Financial Management:
  Proven ability to manage financial transactions, including expense reimbursements and budgeting.
• Adaptability and Initiative:
  Ability to learn new technologies quickly, adapt to changing work environments, and take initiative in a highly dynamic setting.