Senior Administrative Assistant- YLS Faculty Support

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Salary Range $31.83

Job Requisition 135581WD

Location 127 Wall Street, New Haven, Connecticut

Provides a high level of administrative support to Yale Law School faculty. This includes written correspondence, editing and proofreading documents including the course syllabus, assembling and posting course materials, ordering books, processing expense reimbursements, making dining arrangements and complex travel arrangements for faculty and visitors. Strong communication, research, and technical skills are required. The Senior Administrative Assistant will research and coordinate students and speakers for courses as well as coordination of library needs.

Research and organize readings, musical selections, and graphics (posters/advertisements) for speakers and/or seminars. The Senior Administrative Assistant will work with Research Assistants, maintains faculty calendar, assists with scheduling, makes reservations, maintains faculty office (books, files, arrange cleaning), finds workshops, assists with social media and media requests for faculty, and maintains websites and various complicated databases. Processes, reviews, and mails clerkship letters and other recommendation letters for students on behalf of faculty.

Other duties as assigned.

This is a 20-hour position; it is in a hybrid capacity at the manager's discretion and based on departmental needs. Occasional night and/or weekend work.

• Advanced ability with MS Word, Excel, PowerPoint, and Outlook scheduling; format material in various ways; excellent keyboarding skills; familiarity with cloud-based electronic file storage and shared files such as Box, Dropbox; familiarity and ability to manipulate Adobe products.
• Excellent spelling, grammar, editing and proofreading skills.
• Demonstrated ability to make complex travel arrangements and gather information on various options/prices; proven ability to process expense reimbursements.
• Ability to be extremely well organized; ability to adapt to shifting priorities; strong communication skills – both written and verbal; ability to maintain confidentiality.
• Basic online research skills and ability; proven ability utilizing library resources for research purposes.

• Bachelor's Degree; experience with Lexis/Nexis, Westlaw.
• Knowledge of legal terminology; experience using Google Scholar.
• Experience in a faculty support role with multiple supervisors.
• Canvas experience;
  Workday experience.
• Experience making web updates and manipulating website content.

• Oversees and coordinates administrative, program, and office activities; establishes, selects, implements, and coordinates office procedures and systems; serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities.
• Oversees, instructs, and coordinates activities of support staff; oversees the preparation of materials for grants, contracts and budgets; monitors expenditures and reconciles financial statements.
• Provides editorial support for a journal/publication; proofreads and edits material for grammatical and factual accuracy; tracks copy through various editing and production stages; communicates with authors, printers, and others concerned with published work.
• Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences; assembles and arranges necessary items; determines sources of data; compiles, synthesizes and manipulates data; summarizes findings and writes reports or portions of reports.
• Greets visitors; answers and screens telephone calls; assesses nature of business; responds to requests for information and provides assistance; screens and responds to mail.
• Formats, keys, proofreads, and edits correspondence, reports, manuscripts, grants, and other material; assembles attachments and corresponding material; reviews outgoing material for completeness, dates, and signatures; composes substantive correspondence and written material.
• Coordinates travel arrangements; schedules and coordinates meetings and appointments; orders and maintains inventory of supplies; takes minutes or dictation; performs additional functions incidental to office activities.

Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.

All…