Faculty & Academic Affairs Assistant

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

$31.83

219 Prospect Street, New Haven, Connecticut

The Senior Administrative Assistant provides comprehensive administrative support to academic departments, faculty, staff, and students. The role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities while supporting general office administration, faculty onboarding, event coordination, travel planning, and financial transaction processing.

• General office administration and scheduling.
• Faculty onboarding and orientation.
• Event coordination and logistics.
• Travel planning and expense processing.
• Financial transaction processing and record keeping.

• Proven administrative support skills, including complex calendaring, travel coordination, and financial transactions.
• Excellent computer skills with proficiency in Microsoft Office (Word, Excel, PowerPoint) and adaptability to new software systems.
• Strong organizational skills, attention to detail, and ability to prioritize multiple tasks with competing deadlines.
• Excellent verbal and written communication skills, with professional interaction with diverse stakeholders.
• Highly developed customer service skills and confidentiality handling.
• Problem‑solving ability, initiative, follow‑through, and excellent attendance.

• Prior experience in a research or academic environment, including coordinating travel, meetings, and conferences.
• Bachelor's degree in a related field or equivalent work experience.
• Familiarity with university policies and procedures, especially managing restricted funds such as endowments, gifts, and sponsored awards.
• Experience with databases, file‑sharing software, and multiple computer platforms.
• Knowledge of Workday or similar financial management systems.

All candidates for employment will be subject to pre‑employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check.

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale's Policy Against Discrimination and Harassment, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Yale University is a tobacco‑free campus.