Admissions & Pipeline Coordinator, MD​/PhD Program

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The MD-PhD office seeks an outgoing and engaging individual with excellent communication and organizational skills to manage the recruitment and admissions process for the MD-PhD program and the Bio Med Amgen Scholars summer undergraduate research program at Yale School of Medicine. This individual will work closely with the Medical School Office of Admissions and the Graduate School to schedule virtual interviews and Second Look on‑campus revisits for MD-PhD applicants.

The incumbent will collect, compile and analyze data used to inform the MD-PhD program’s outreach and recruitment efforts, will help arrange recruiting efforts by Program faculty and students, and will represent the program at recruitment fairs and events.
Additional responsibilities include recruiting and reviewing applicants for the summer program, assisting with scheduling programmatic activities, and recruiting faculty and student mentors. The incumbent will prepare and monitor financial records related to expenses associated with student recruitment and interviewing, as well as the Bio Med Amgen Scholars program. This position involves significant contact with and outreach to students, applicants and faculty.

The current hybrid work schedule for this position is 4 days on campus with 1 remote workday. The Admissions & Pipeline Coordinator may be required to work on‑site more often based upon operational needs.

A cover letter is required at the time of application. A writing sample will be requested from final candidates.

• Prior proficiency in an administrative support role.
• Prior ability and competence working with databases.
• Excellent written and oral communication skills. Intermediate skill level with Word and Excel.
• Ability to represent the program and school professionally at events.
• Ability to flex schedule or work occasional overtime to support programmatic events and activities, particularly during peak times of the application and interview cycles, and during the summer program.
• Strong organizational skills and attention to detail. Ability to work with confidential information with discretion and professionalism.

• Bachelor's degree.
• Prior experience working with college students in an academic setting.
• Prior experience coordinating calendars for others in a support role.

• Oversee and coordinate administrative, program, and office activities. Establish, select, implement, and coordinate office procedures and systems. Serve as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities.
• Instruct and coordinate activities of support staff. Oversee the preparation of materials for grants, contracts, and budgets. Monitor expenditures and reconcile financial statements.
• Provide editorial support for a journal/publication. Proofread and edit material for grammatical and factual accuracy. Track copy through various editing and production stages. Communicate with authors, printers, and others concerned with published work.
• Determine administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assemble and arrange necessary items. Determine sources of data. Compile, synthesize, and manipulate data. Summarize findings and write reports or portions of reports.
• Greet visitors. Answer and screen telephone calls. Assess nature of business. Respond to requests for information and provide assistance. Screen and respond to mail.
• Format, keyboard, proofread, and edit correspondence, reports, manuscripts, grants, and other material. Assemble attachments and corresponding material. Review outgoing material for completeness, dates, and signatures. Compose substantive correspondence and written…