Part-Time Office Secretary ​/ Office Operations Associate (Mornings) | Elementary School | BTWA ES

Position Title
:
Part-Time Secretary / Office Support | Elementary School

Location
:
New Haven, CT

Reports To
:
School Principal

Employment Type
:

• Part-Time | Mornings (up to 25 hours per week)

• Approximately 6:00 AM - 11:00 AM, Monday-Friday

Start Date
:
Immediate Hire (SY26-27)

Salary Range
: $18-20 / hour, commensurate with experience

Booker T. Washington Academies (BTWA) in New Haven, CT, serves K–4 scholars at its Elementary campus and grades 5–8 at its Middle School campus. Founded in 2014 around Booker T. Washington’s credo—“Excellence is doing common things in uncommon ways”—BTWA balances a rigorous academic program with the cultivation of morals, character, self-discipline, responsibility for one’s actions, lifestyle, work ethic, and educational uplift.

Scholars develop proficiency in reading, writing, critical thinking, discussion, and problem-solving to meet college and career goals, while embracing and demonstrating the morals, character, self-discipline, and work ethic to be leaders in life and community.

BTWA Elementary School is seeking a Part‑Time Secretary / Office Operations Associate who brings warmth, professionalism, and strong organizational skills to our front office. This team member plays a central role in creating the welcoming, orderly, and predictable environment that allows excellent teaching and joyful learning to flourish.

Working closely with the Operations Manager and Principal, the Secretary supports daily office operations, family communication, student data management, scheduling, and frontline service. The ideal candidate is detail‑oriented, calm under pressure, and energized by helping a school community run smoothly.

This role is perfect for someone who understands how essential high‑quality office operations are to the daily experience of a K‑4 campus — and who takes pride in making complex logistics feel seamless.

As the next Part‑Time Secretary / Office Operations Associate at BTWA ES, you will be primarily responsible for:

• Provide warm, professional, and values‑aligned frontline service to families, students, staff, and visitors.

• Welcome and direct visitors; manage phone calls, messages, and inquiries with clarity and care.

• Maintain a well‑organized, welcoming front office environment that reflects BTWA’s culture of excellence.

• Support the Operations Manager and Principal with scheduling, meeting coordination, and daily administrative needs.

• Draft and distribute clear, accessible communications to families and staff; support translation needs when applicable.

• Prepare agendas, meeting materials, and notes as requested.

• Maintain accurate student records and files (Power School and paper files), ensuring confidentiality and compliance.

• Support daily attendance monitoring, including outreach calls to families.

• Assist with enrollment documentation, registration tasks, and other student data needs.

• Manage supply requests and maintain inventory of office materials.

• Coordinate basic office equipment maintenance and handle incoming mail and packages.

• Support school‑wide logistics, events, and routines as needed.

• Model professionalism, service orientation, and problem‑solving in all interactions.

• Anticipate needs, identify inefficiencies, and contribute to a smooth, predictable school environment.

• Uphold BTWA’s mission, values, and commitment to educational equity in daily work.

While no one candidate will embody all the qualifications enumerated below, the ideal candidate will possess many of the following professional and personal abilities, attributes, and experiences:

• High school diploma or higher.

• At least 2–3 years of experience in administrative support, office operations, or customer service.

• Strong organizational skills and ability to manage multiple tasks with accuracy and follow‑through.

• Proficiency with Microsoft Office Suite, Google Workspace, and comfort learning new systems…