Senior Administrative Assistant

Senior Administrative Assistant

One of Connecticut's Top Healthcare Employers

Location:

New Haven County, CT

Join a Team That Makes a Difference

One of Connecticut's premier healthcare organizations is seeking a highly organized, professional, and service-oriented Senior Administrative Assistant to provide high-level administrative and operational support within a dynamic healthcare environment.

This position is ideal for an experienced administrative professional who thrives in a fast-paced setting, enjoys managing multiple priorities, and takes pride in supporting leaders, programs, and teams that make a meaningful impact on patient care, research, and community health.

Position Summary

The Senior Administrative Assistant provides advanced administrative support to leadership and departmental teams while coordinating office operations, scheduling, communications, events, and special projects. This role requires exceptional attention to detail, discretion when handling confidential information, and the ability to anticipate needs and proactively solve problems.

The successful candidate will serve as a key resource for internal and external stakeholders, helping ensure efficient operations and an exceptional level of service.

Key Responsibilities

Administrative & Executive Support

* Provide high-level administrative support to department leadership and team members.

* Manage complex calendars, meeting schedules, and appointments.

* Coordinate domestic and international travel arrangements, itineraries, and expense reporting.

* Prepare, edit, proofread, and distribute correspondence, reports, presentations, and other business documents.

* Screen and prioritize communications, inquiries, and requests.

Meeting & Event Coordination

* Organize and coordinate meetings, conferences, workshops, and special events.

* Prepare meeting agendas, materials, presentations, and minutes.

* Reserve meeting space and coordinate logistics, catering, technology, and guest accommodations.

* Support both in-person and virtual meetings, including video conferencing and presentation setup.

Operations & Project Support

* Maintain departmental databases, records, filing systems, and distribution lists.

* Track projects, deadlines, and key deliverables to ensure timely completion.

* Assist with purchasing, reimbursement requests, invoices, and expense tracking.

* Support special projects and departmental initiatives as assigned.

Recruitment & Onboarding Support

* Coordinate interview schedules and candidate communications.

* Arrange travel and logistics for applicants and visitors.

* Assist with onboarding activities and department orientation processes.

Communication & Customer Service

* Serve as a primary point of contact for faculty, staff, patients, visitors, vendors, and community partners.

* Provide professional, responsive customer service and problem resolution.

* Maintain confidentiality when handling sensitive information and communications.

Qualifications

Required

* Associate's degree or equivalent combination of education and experience.

* 3+ years of progressively responsible administrative support experience.

* Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.

* Exceptional organizational, time management, and multitasking skills.

* Strong verbal and written communication abilities.

* Demonstrated ability to manage confidential information with professionalism and discretion.

* Proven ability to prioritize competing demands in a fast-paced environment.

* Strong attention to detail and commitment to accuracy.

Preferred

* Bachelor's degree.

* Experience supporting Senior leaders, physicians, faculty, or executive-level professionals.

* Experience with in healthcare, higher education, research, or other complex organizational environments.

* Familiarity with SharePoint, database management, and virtual collaboration platforms.

What Makes You Successful

* You are proactive, adaptable, and resourceful.

* You possess exceptional judgment and professionalism.

* You can anticipate needs and solve problems independently.

* You excel at building strong relationships and collaborating across teams.

* You are…