Chair’s Assistant & Communications, MCDB

Senior Administrative Assistant II, Chair's Asst. & Communications

Reporting to the Administrative Services Supervisor, the Senior Administrative Assistant II, Chair's Asst. & Communications, provides high level administrative and customer service support to the Chair of the Molecular, Cellular & Developmental Biology Department, as well as oversees and maintains all aspects of departmental communications, activities and events.

Responsibilities include:

• Managing and overseeing the department's website, weekly newsletter, digital signage, and internal announcements.
• Acting as a subject matter expert in web development and social media management.
• Utilizing various software programs to facilitate effective communication of departmental news, events, and faculty and student updates.
• Proofreading to address spelling, grammar, and punctuation errors, maintaining consistency in language usage and style, formatting issues, and ensuring clarity and coherence in representing the department.
• Maintaining strict confidentiality serving as the principal source of information for the Chair's Office, serving faculty and academic administration.
• Proactively identifying and reporting potential issues or challenges that may affect the department to the Chair and suggesting viable solutions.
• Determining office priorities and ensuring the Chair meets deadlines effectively.
• Ensuring timely reviews for ladder faculty reappointments and promotions.
• Leading coordinator for the Department's annual senior and junior faculty search and recruiting efforts.
• Coordinating and submitting the annual department instructional teaching request to the Dean's Office.
• Acting as Team Lead for the departmental and community events team and directing the day-to-day activities of two (grade
  
  D) FTEs.
• Based on operational needs, there might be changes to our current hybrid work schedule. It is possible that we may need to transition being on campus five days a week, either temporarily or permanently.

Required

Skills and Abilities:

1. Ability to take initiative, problem-solve, and exercise independent judgment. Ability to manage time to be efficient and productive. Strong interpersonal skills, including the ability to interact well with a varied population including students, visitors (domestic and international), faculty, and staff.

2. Excellent organizational skills, as well as written and verbal communication skills, with strong attention to detail, thoroughness, and follow-through. Adaptable, resourceful, and well-spoken, with a strong work ethic and professional demeanor.

3. Ability to multi-task effectively with demanding time constraints. Ability to work well under pressure addressing multiple projects. Excellent follow-up skills. Demonstrated ability to be flexible and manage change effectively, often with short notice. Demonstrated ability to learn new systems, processes, and software.

4. Proven ability to function independently and as part of an integrated team in a fast-paced environment. Demonstrated proficiency providing support in a professional organization. Ability to lead a team and maintain discretion and professionalism.

5. Demonstrated history of excellent attendance, reliability, and punctuality. Demonstrated strong administrative support skills. Proven record of resourcefulness, problem-solving, and ability to work independently, without continuous direction.