Receptionist, Administrative​/Clerical

Receptionist/Admin Assistant role | Highly Regarded Alternative Investment Firm | Fairfield County, CT | $5B+ AUM

About Our Client

Our client, a well-established investment management firm, is seeking a Receptionist to join their Fairfield County, CT office. The firm operates with a mid-sized team and is known for its excellent culture and long tenure among employees. This role also offers genuine opportunity to grow alongside the firm.

Position Highlights

• Join a close-knit, highly regarded investment firm with a collegial culture
• High-visibility role serving as the first point of contact for clients, visitors, and employees
• Broad exposure to office operations and administrative functions with room to expand scope over time
• Competitive base salary + bonus
• Excellent, collaborative office culture
• Opportunity for long-term growth within the firm
• High quality benefits package

Key Responsibilities

• Greet and welcome guests, clients, and staff in a warm, professional manner
• Uphold office security protocols by ensuring every visitor is properly signed in with building security
• Field and screen incoming calls professionally, routing them to the appropriate person
• Keep the reception area and all conference rooms tidy and presentable at all times
• Process incoming and outgoing mail, packages, and deliveries
• Oversee scheduling across multiple conference rooms and coordinate meeting logistics, making sure spaces are reset and organized afterward
• Work with meeting organizers to arrange catering, seating setups, AV/technology, and other logistical needs
• Track and replenish office supplies and stationery on a weekly basis
• Support general administrative functions, including data entry, photocopying, arranging travel, processing expense reports, handling mailings, and prepping materials for meetings
• Coordinate catering orders for meetings, events, and office lunches
• Support additional projects as they come up

Qualifications

• Bachelor's degree preferred
• At least 2 years in a Receptionist, administrative, or office support capacity
• Prior experience at an investment firm or other financial services company is a plus
• Polished, professional presence
• Highly organized with strong time-management abilities and close attention to detail
• Able to work independently and take ownership with limited oversight
• Strong multitasking and prioritization skills in a fast-moving environment
• Trustworthy and professional when handling sensitive information
• Team-oriented with a strong work ethic and upbeat attitude
• Capable of lifting 25-30 lbs and pushing up to 50 lbs when handling office supplies or equipment