Administrative Operations Coordinator

Employment Details About This Role Employment Details

Position: Administrative Operations Coordinator

Employment Type: Full Time, Exempt

Compensation: $45,000-$55,000 annually, based on education and experience

Schedule: Monday-Friday, 9:30am-5:30pm

Location: New Haven, CT (On-site)

Reports To: Executive Director

Leila Day is a progressive, play-based, nature-centered school where childhood is honored. We innovate and build on the best traditions and practices of progressive, early childhood education. We believe in teaching and learning grounded in caring relationships, filled with joyful, learning adventures, and powered by the creativity of children chers plan learning experiences around the needs and interests of the children and the opportunities provided by the natural world and our multicultural community.

Our indoor and outdoor classrooms encourage children to explore, wonder, learn, and grow. Located beside East Rock Park in New Haven, we use the woods, trails, streams, and surrounding neighborhood as an extension of the classroom.

The Administrative Operations Coordinator supports the smooth and effective day-to-day operations of Leila Day by providing administrative and operational support to the Executive Director and Director of Operations. This role helps maintain accurate school records and administrative systems; coordinates enrollment, financial aid, development, and regulatory processes; and helps ensure that families, staff, and visitors experience a welcoming, organized, and responsive school office.

The ideal candidate is highly organized, detail-oriented, dependable, and comfortable managing multiple processes and deadlines. They bring warmth and professionalism to interactions with children, families, staff, and community members and understand the importance of discretion when working with confidential information. They are comfortable learning and managing digital systems and take a proactive approach to improving the efficiency, accuracy, and organization of administrative work.

This is a hands-on administrative role for someone who enjoys bringing structure to complex processes, keeping details on track, and finding practical ways to help an organization run smoothly.

• Maintain accurate student, family, enrollment, and administrative records and databases, ensuring information is organized, current, and accessible.
• Support the enrollment and admissions process, including applications, enrollment documentation, family communications, and related administrative processes.
• Provide administrative support for financial aid, financial documentation, development activities, and other school-wide administrative processes.
• Coordinate schedules, deadlines, forms, communications, and recurring administrative tasks to help keep school operations running smoothly.
• Support compliance and regulatory processes by maintaining required records, tracking deadlines, and helping ensure timely completion of school-wide reporting and documentation.
• Communicate professionally and responsively with families, staff, community members, and outside agencies, helping ensure a welcoming and well-organized school office.
• Maintain and improve administrative systems, shared files, databases, and office processes, identifying opportunities to increase efficiency, accuracy, and organization.
• Handle confidential student, family, personnel, financial, and organizational information with discretion and professionalism while collaborating closely with the Executive Director and Director of Operations

• Minimum 2 years of professional administrative experience.
• Strong organizational skills and attention to detail, with the ability to manage multiple processes, deadlines, and recurring responsibilities.
• Strong written and verbal communication skills.
• Proficiency with Google Workspace, Microsoft Teams, spreadsheets, databases, email, and standard office technology.
• Ability to maintain accurate records and manage detailed administrative processes.
• Ability to maintain confidentiality and exercise discretion when handling student, family, personnel, financial, and organizational information.
• Warm, professional, and responsive communication with families, staff, colleagues, and visitors.
• Ability to work independently while collaborating effectively with school leadership and colleagues.
• Sound judgment, reliability, and a proactive approach to identifying and…