Senior Executive Assistant to Senior Vice President Operations

Department:
Finance and Business Operations - Senior Vice President

2 Whitney Avenue, New Haven, Connecticut

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The Senior Executive Assistant provides high-level executive and administrative support in a fast-paced executive office to the Senior Vice President. The Senior Executive Assistant has primary responsibility for managing a complex calendar and is a thought partner working closely with the Chief of Staff to ensure alignment of priorities and initiatives, exercising sound judgment, and anticipating needs before they arise. This position reports to the Chief of Staff with a dotted line to the Sr.

Vice President for purposes of daily operation needs.

The Senior Executive Assistant responds and triages communications and requests directed to the SVP in a timely manner, and partners with the communications and office of strategic initiatives team to ensure consistency of messaging, materials, and executive communications. The role formally represents the SVP and the Operations organization through emails, communications and responsiveness to university trustees, officers, deans, directors, external partners, and other key stakeholders, ensuring professionalism and institutional continuity in all interactions.

The Senior Executive Assistant may accompany and help staff the SVP at internal and external events as needed.

The Senior Executive Assistant builds relationships and collaborates closely with peer Senior Executive Assistants and serves as a liaison to offices and departments across the University and to external stakeholders. Success in this role requires anticipating challenges, researching and proposing viable solutions, and triaging requests to appropriate individuals or units with clarity and tact. The role demands an astute understanding of political and organizational dynamics, particularly when navigating sensitive matters involving trustees, senior leadership, and external constituencies.

The Senior Executive Assistant exercises strong judgment, makes independent and well-reasoned decisions, and provides guidance to others by articulating options and weighing pros and cons. The ability to build and sustain strong working relationships is essential, as is the flexibility to support the office in the absence of other senior level staff.

The ideal candidate brings exceptional organizational skills, discretion, adaptability, and political acumen. The successful candidate is a self-starter with consistent attention to detail, responsiveness and can thrive in a high-volume evolving environment while serving as a trusted and reliable partner to the Senior Vice President and Chief of Staff.

This position requires a five-day/week onsite presence, at the discretion of the SVP.

• 1.Executive Organization & Prioritization:
  
  Manages a complex, rapidly shifting executive workload, balancing strategic and operational needs. Exceptional time management skills. Manages travel, events, and communications; anticipates issues; maintains long-range calendaring; and prepares thorough briefings/background materials for high-stakes engagements with meticulous attention to detail.
• 2. Discretion, Judgment & Integrity:
  
  Maintains strict confidentiality and exercises sound, independent judgment on sensitive matters involving trustees, senior leadership, and external…