Program Coordinator

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$31.83

138295WD

Reporting to the Manager, Residency, Fellowship & Graduate Programs, performs administrative and registrar duties incidental to activities related to residency, fellowship, and graduate programs within the department of Pathology. Coordinates with students, prospective students, faculty, visitors, and staff. Coordinate and collaborate with the House Staff, Graduate Medical, and Medical Staff Offices, registrars in the Yale Biological and Biomedical Sciences (BBS), the Graduate School of Arts and Sciences (GSAS), and other departments.

Serves as backup graduate registrar and residency coordinator.

Coordinates activities for fellowship programs. Maintains evaluations through Med-Hub. Ensures accurate and complete information in FRIEDA, NRMP, ACGME, webADS, GME TRACK, Med-Hub and ABPath systems. Plans, coordinates, and organizes meetings and lectures as part of the ACGME requirements. Monitors trainee work hours, vacations and leave of absences in Med Hub and didactic attendance. Tracks and prepares appointment and reappointment letters. Ensures trainee compliance with ACGME established policies and procedures.

Supports program directors in meeting regulatory requirements. Processes training verification requests. Provides administrative support in preparation for and participates in ACGME-conducted accreditation site visits. Maintains web-based ACGME accreditation surveys. Compiles and submits reports to ACGME and other professional organizations as required. Provides administrative support to program directors, including scheduling of meetings, preparation of agendas, recording and maintaining meeting minutes, development of reports.

Assists in administrating faculty and trainee development and recruitment of trainees. Determines administrative, facility, and equipment needs for lectures and conferences. Summarizes and reports findings. Assists with onboarding and departmental and institutional orientation requirements. Assists with the annual graduation event.

Supports the coordination for all activities related to grand rounds.

Welcomes, orients, and host visitors to campus. Responsible for specifics of itineraries, travel arrangements, and accommodations. Maintains complex calendars. Schedules and coordinates in person and virtual meetings and appointments in multiple time zones. Collect and processes receipts for reimbursement of travel (domestic and international) to Yale. Coordinates and communicates with internal and external entities to ensure required arrangements are optimally executed.

Assists with conducting research and gathering background information for projects, meetings, and events as needed in preparation for determined activities.

Formats a variety of material with grammatical and factual accuracy. Uses the University’s electronic systems for expense management, travel booking, and placing orders with vendors. Assists with the coordination of logistics for events, conferences, seminars, and programs held on and off campus. Performs back-up support and additional duties as necessary to maintain the highest level of service and support.

Performs other duties as assigned.

• Demonstrated ability to handle a complex portfolio of work in an intensive multi-tasking environment.
• Ability to prioritize work, manage multiple tasks, creatively problem-solve, and meet tight…