Buyer II

JOB SUMMARY

Primary responsibilities of this role includes, but is not limited to, utilize existing policies, procedures, and statutes to support and/or plan, develop and organize all phases of assigned responsibilities for prequalification, bidding, awarding, contracting, and contract administration functions of construction, design professional services, and service maintenance related procurement efforts; receive, process, and approve requisitions and purchase orders for goods and services (within approved authority level);

determine most appropriate method of procurement of goods and services in accordance with federal/state statutes and University policies and procedures; assist with and/or prepare and solicit competitive bids from qualified vendors; assist with and/or define and negotiate appropriate terms and conditions on behalf of the University relative to contractual obligations; recommend and/or authorize the purchase of goods and services and ensure the unique needs of the University are addressed with needs analysis, scheduling, knowledge of local/regional construction industry and market as well as industry trends.

• Receive requests for goods and services related to design professionals, construction, and/or facilities maintenance from departments and determine most appropriate method of procurement in accordance with federal and state statutes as well as University policies and procedures.
• Develop Requests for Qualifications, Requests for Proposals, and Invitations to Bid to solicit competitive bids from qualified design professionals, consultants, general contractors, trade contractors, construction managers, and vendors; assist with contract preparation and ensure compliance with department and University policies and procedures.
• Review and authorize purchase orders and change orders within delegated authorized dollar limits for construction services and materials from qualified vendors, contractors, design professionals, consultants, etc.; ensure services are procured in accordance with contract documents, statutes, and University requirements.
• Manage the prequalification and selection process for contractors, design professionals, and consultants to ensure compliance with regulatory sources and University policy and procedures. Develop and maintain proper records documenting the selection of contractors.
• Work to identify new and innovative methods and processes to accomplish the design professional and construction procurement tasks while ensuring compliance with State statutes and University policies.
• In cooperation and coordination with University Planning, Design & Construction Department (UPDC), Facilities Operations, Information Technology Services (ITS) and other University Departments, create the appropriate prequalification and procurement documents.
• As authorized by the University Director, conduct negotiations on contract prices, technical requirements, and terms and conditions; issue recommendations for contract and service awards to the internal Stakeholder.
• Monitor design professional and contractor performance ensuring compliance with contract terms including change orders, contractor delay, appeals, claims, liquidated damages, settlements, and terminations. Evaluate contractor compliance with contract clauses and initiate corrective actions when issues are identified.
• Respond to inquiries and requests relating to capital program procurement activities; assist with contractor payment inquiries; and participate in post project completion issues and related issues, as applicable.
• Train, instruct and/or supervise a team comprised of students and/or lower-level staff members, as applicable.
• Develop and maintain purchasing expertise in business and procurement law, federal and state statutes, the Uniform Commercial Code, environmental and safety issues, and University policies and procedures.
• Conduct training seminars for faculty and staff pertaining to purchasing policies and procedures within assigned area(s) of expertise.
• Collaborate with University stakeholders to support an effective Supplier Diversity Program.
• Prepare reports, presentations, and other documents.
• Attend meetings as required.
• Perform related duties as required.