Business Manager

Elm City Montessori School Business Manager

This is a 12‑month position reporting to the Director of Finance and Operations. The role oversees the school’s financial operations, facilities, and human resources to support a community of approximately 325 students ages 3‑13.

• Finances
  • Receive, process, and record cash receipts.
  • Manage bill payment and vendor accounts.
  • Maintain bookkeeping records in accordance with GAAP.
  • Solicit and document quotes for supplies and services.
  • Issue and monitor purchase orders.
  • Process disbursements and reimbursements.
  • Review monthly budget versus actual report in Quick Books.
  • Track office supplies and plan for replenishment.
  • Record in‑kind donations and services.
  • Oversee the Extended Day program invoice and payment system.
• School Operations
  • Coordinate purchasing and inventory for all supplies and materials.
  • Manage operations requests and inventory organization/distribution.
  • Prepare, order, and set up for school and community events.
• Human Resources
  • Collect and manage payroll paperwork; run background checks.
  • Process payroll, benefits, and HR reporting.
  • Maintain personnel files.
  • Track employee absences and conduct quarterly follow-up meetings.

• Bachelor’s degree required.
• Minimum 2–5 years of professional experience in a school or early childhood program with operations, facilities, and human resources.
• Knowledge of bookkeeping, financial reporting, GAAP, audits, budgeting, and cash flow management.
• Prior compliance, charter or public school experience preferred.
• Well‑organized, positive, proactive, and motivated.
• Strong communication skills and experience coordinating programs.
• Montessori training preferred.
• English and Spanish (bilingual) preferred.
• Alignment with the mission and vision of ECMS.

Salary: $45,000–$50,000, based on education and experience. Benefits include medical, vision, dental, and 401(k) matching.

Interested applicants may complete the ECMS Employment Application here.