Grants Administrator

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Overview

The Yale Faculty Research Management Services (FRMS) was established to provide comprehensive grants management support to departments throughout the University. The unit's services include proposal development and submission, post-award management, reporting, and metrics. Faculty Research Management Services is an organization designed to be the principal "client-facing" grants management unit for Yale University.

Reporting to the Associate Director of the FRMS Pre Award Unit, the Grants Administrator provides direct professional support and guidance in the administration of grants, contracts, and related funds to faculty and staff in an assigned portfolio of departments. This position provides high levels of client satisfaction through strong relationship management efforts. This position is remote.

Required

Skills and Abilities

1. Excellent communication skills, both verbal and written, with demonstrated outstanding organizational skills.

2. Demonstrated superior customer service orientation and ability to work well under deadline pressures without sacrificing accuracy or customer service.

3. Ability to handle a complex portfolio of work in an intensive multi-tasking, entrepreneurial environment.

4. Knowledge of budgeting principles and exceptional attention to detail, well-developed organizational, analytical, and problem-solving skills.

5. Ability to work well as part of a team.

Preferred Education, Experience and Skills

1.Relevant grant experience in higher education.

2.Working knowledge of federal, state and sponsor regulations, guidelines pertaining to contract and grant administration.

3.Thorough working knowledge of PC-based tools including Microsoft Office Suite, database administration and other related software.

4.Familiarity with electronic proposal systems.

5.Knowledge of grant and/or contract methods, procedures, and process of proposal development.

Principal Responsibilities

1. Advise and guide faculty and administrators seeking external funding for research and other sponsored programs through the complex process of proposal preparation and submission. The Grants Administrator is the primary source of expertise to ensure that proposals meet sponsor requirements, regulatory compliance requirements, University, School, Federal and State policies and regulations governing sponsored research, and that proposals are submitted correctly and according to appropriate deadlines.

2. Cultivate and maintain strong working partnerships and effective communications with faculty, Principal Investigators, sponsors, OSP, and other key stakeholders. Guide faculty and staff through changes in sponsor requirements.

3. Play a key role in the development and continuous improvement of the grants management process. Review and analyze client interactions, current processes and submission quality. Make recommendations for and participate in the implementation of changes as appropriate.

4. Provide direction, training and assistance to Principal Investigators and department staff in the development of proposals, including but not limited to budgeting, interpretation of sponsor terms and policies, and University policies and procedures. Obtain all necessary clearances prior to obtaining authorization for submission. Facilitate an effective transfer of grants and contracts when Principal Investigators start at Yale.

5. Review and prepare grant and contract proposals; consult with appropriate managerial staff on any exceptions to University policy, including program matching commitments, indirect rates, etc. Ensure all required information is entered into the appropriate data systems.

6. Review terms and conditions on proposal solicitations and award documents. Collaborate with OSP to negotiate terms as necessary for interdisciplinary, complex and non-standard proposals and…