Associate Administrator 1

Associate Administrator

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The Associate Administrator manages a range of operational activities, including human resources planning, information technology planning, financial reporting, facility planning, research support, and compliance. The role involves overseeing staffing processes, onboarding, benefits, performance management, and staff data management. The position requires maintaining a high standard of confidentiality and professionalism, while also collaborating closely with various departments to assess staffing needs and implement HR strategies.

This role ensures alignment with institutional policies and adherence to regulatory requirements, managing payroll, timecard processing, administrative staff, and serving as the primary resource for staff data and reporting systems.

Required

Skills and Abilities:

• Strong leadership and managerial skills, including demonstrated ability to manage people and inspire high performance. Demonstrated experience supporting a clinical practice.
• Demonstrated experience with EPIC and high proficiency with MS suite.
• Excellent analytical and project management skills with the ability to solve emerging problems and articulate policies clearly. Ability to anticipate business environment changes and manage them proactively.
• Exceptional judgment and strong communication skills.
• Demonstrated ability to work collaboratively and foster teamwork.

Principal Responsibilities:

• Manages the daily operation of a unit, department, or school of the university with emphasis on human resources, information technology, financial reporting, facility planning, research support, and compliance among other functions.
• Exercises administrative and fiscal responsibility for the business affairs of the assigned department, procures services for the department, and serves as liaison between department and other University administrative offices.
• Establishes and implements policy pertaining to financials and business affairs for the department within University guidelines.
• Manages the preparation and management of grant and contract proposals and resolves issues related to grant and contract proposals, awards, and execution.
• Determines budgetary and financial needs, develops and prepares departmental budgets and financial reports and oversees preparation and administration of budgets, grants, and contracts within guidelines established by the University and the department.
• Manages a variety of human resources activities including: employment, staffing, labor relations, benefits, training, payroll and compensation for the assigned department.
• Establishes financial and operational systems and ensures that all expenditures are monitored and controlled, approves payment of invoices for services provided to the department, and resolves billing and collection problems.
• Manages the allocation of space as well as the procurement of equipment for use by staff and facility improvements and renovations within the assigned department.
• Manages a staff of exempt and non-exempt employees.
• May perform other duties as assigned

Required

Education and Experience:

Minimum requirement of Bachelor's Degree in related field and three years of experience or an equivalent combination of education and related experience.