Project Manager, Construction

Project Manager

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.

The Project Manager should be a registered architect or engineer or a construction manager. He/she is the principal communications link between the Facilities Design & Construction Department and the Client (i.e. Hospital/Health System Departments), General Contractor(s), Architect & Engineering Consultant(s), and Public Authorities, etc. All project specific direction/communications will be generated by the Project Manager or sent under cover of his/her transmittal.

He/she is authorized to speak for the Hospital/Health System and the Facilities Design & Construction Department when dealing with the Departmental Client(s), Contractor(s), A/E Team(s), etc. in matters concerning the interpretation of the project scope, contract documents, etc. and is directly responsible for the successful execution of the project.

• Be fully aware of the Hospital's/Health System's vendor contract(s) for the planning, design and construction of the project(s), and of the Client's objectives. Satisfying the client's goals is a key responsibility.
• Analyze the project scope, the client's project specific objectives. Organize the work on the project and set forth the procedures to be employed in accomplishing the project.
• Receive all incoming project information and distribute it to the internal team and to outside consultants and contractors.
• Obtain the services of outside consultants when required.
• Administer the design and construction budget.
• Develop and monitor the project design and construction schedule to meet Client and Hospital's/Health System's time objectives.
• Notify the Client of changes in project scope, and prepare/revise project budget.
• Keep the Client, Departmental Director and the Hospital/Health System Accounting Department informed on the financial status of the project.
• Develop and monitor the construction budget and schedule. Identify long lead items and proposed form of construction contract.
• Attend all key planning, design construction meetings.
• Establish documentation and administrative organization for the project.
• Schematic design and design development phase:
  • Schedule design meetings with the Client and A/E Team and schedule appropriate staff for these meetings.
  • Arrange for preliminary construction estimates.
  • Coordinate design presentations with the Project Architect.
  • Consult with all appropriate Public Authorities and determine that their observations and inputs have been secured prior to commencing contract documents phase.
  • Determine what codes and regulations are applicable to the project; determine what permits, licenses and authorizations will be required and how each is to be secured.
• Construction documents phase:
  • Arrange for pre-bid estimates.
  • Review contract documents with appropriate public officials.
  • Attend public meetings and/or hearings, as necessary; assure that all public authority approvals are obtained.
  • Perform independent review of all contract drawings and specifications for completeness, correctness and coordination. Ensure that corrections and clarifications are made if required.
• Bidding phase:
  • Compile selected list of bidders with Client.
  • Compile and issue addenda, if necessary.
  • Tabulate bid results and participate in contract bid negotiations.
  • Assist Client in the preparation of the construction contract
• Construction phase:
  • Interpret the intent of contract drawings and specifications for the Client, General Contractor, Building Inspector, and the other interested parties.
  • Schedule and attend job meetings.
  • Prepare and distribute a schedule of anticipated shop drawings and samples.
  • Schedule personnel for job visits, when appropriate; coordinate field visits of construction representatives.
  • Review all requests for modifications of the contract drawings and specifications, whether initiated by Client or Contractors.
  • Consult with Project Architect and Department Manager on all modifications and design changes.
  • Request Project Architect to prepare change drawings, as required.
  • Review and approve all change estimates; prepare and sign all change orders.
  • Review and approve all Contractor monthly requisitions for payment, including requisitions for final payment.
  • Inform Project Architect and Department Managers of status of construction.
  • Arrange for appropriate personnel to prepare punch list.
  • Oversee the preparation and distribution of operation and maintenance manuals and record drawings.
  • Collect all warranties, guarantees, and other specification closeout requirements.
  • Prepare certificate of substantial completion.
  • Prepare a project summary and critique.
  • Return to meet with Client in approximately one year following occupancy for project evaluation.
• Limits of authority:
  • May not change the scope of work or deviate…