Manuscript Editorial Assistant Yale University Haven,CT Job New Haven area,Connecticut USA,Creative Arts/Media

Title:

Manuscript Editorial Assistant

Location:

New Haven, Temple St, 302

Job requisition

Overview

Prepares manuscripts for editing by putting them in the Yale University Press template, applying Microsoft Word Styles, and performing other file-prep functions.
Acts as production editor for reprints, paperback conversions, backlist reissues, and co-publications published by Yale University Press. Edits cover/jacket and catalogue copy, prefaces, forewords, and other forms of copy, making stylistic, factual, and grammatical corrections and conferring with author and/or acquisitions editor when necessary.
Proofreads cover and jacket mechanicals/proofs and typeset prefaces, forewords, and other editorial components. Performs preliminary checks of illustrations, captions, permissions, alt text, and art log for books entering editorial production to make sure they meet all requirements, conferring with the Design and Acquisitions Departments as necessary.
Provides administrative and editorial assistance for the Manuscript Editorial Department.
Works cooperatively with other departments, especially Acquisitions, Production, Design, and Promotions.
This position will also require occasional packing/shipping of books.

Cover letter strongly preferred.

Required

Skills and Abilities

Demonstrated ability to edit and proofread; knowledge of grammar; advanced reading comprehension.

Facility with Microsoft Windows, Word, and Excel and Adobe Acrobat, including knowledge of or a strong aptitude to learn to use the advanced features of these programs, such as Track Changes and Word Styles, and Acrobat markup tools.

Meticulous attention to detail.

Ability to multitask and prioritize effectively; ability to work under pressure and handle details with minimal supervision; excellent organizational and other administrative skills, such as digital file management, expense processing, and professional courtesy.

Excellent communication skills; cooperative and collegial working style

Preferred

Skills and Abilities

Editorial experience, including familiarity with The Chicago Manual of Style and proofreader's marks. Advanced skill in MS Word, especially using Track Changes and Styles, and Adobe Acrobat markup tools. Familiarity with book publishing and book composition.

Experience with CSS, tagging in XML and HTML, Adobe InDesign and InCopy, computer programming, or macro writing. Foreign language.

Principal Responsibilities

Makes stylistic, structural, factual, and grammatical corrections.

Writes copy for publication and distribution. Composes other substantive correspondence and written material.

Maintains contact with authors, printers, faculty, staff, and others associated with publishing work. Confers with authors on content, form and style.

Recommends revisions to manuscripts and illustrations. Performs layout work. Tracks copy through editing and production stages. Coordinates production schedules and ensures that printing deadlines are met.

Prepares manuscripts for electronic editing; converts and codes text files. Oversees the preparation of materials for the budget.

Monitors expenditures and reconciles financial statements. Formats and maintains spreadsheets, databases, and other internal reports. Determines sources of data.

Compiles, synthesizes, and manipulates data. Summarizes findings and writes reports or portions of reports.

Formats, keyboards, proofreads, and edits correspondence, press releases, copy, manuscripts, reports, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates and signatures. Determines administrative, facility, and equipment needs for conferences and demonstrations. Assembles and arranges for necessary items.

Performs additional clerical functions incidental to office activities, including: greeting visitors, answering and screening phone calls, assessing nature of business, providing assistance, responding to requests for information, screening and responding to mail, coordinating travel arrangements, scheduling and coordinating meetings and appointments, ordering and maintaining inventory of supplies.

Oversees, instructs and coordinates the activities of support staff. Required Education and Experience BA/BS and two years of related experience in the same job family or in book publishing or related enterprise (magazine publishing, library, bookstore, newspaper, yearbook, public relations); or an equivalent combination of education and experience.

Job Category

Administrative…

Manuscript Editorial Assistant Yale University Haven, CT