Payroll Analyst

JOB SUMMARY

The Sr. Payroll Analyst serves as the centralized point of contact for payroll related inquiries and serves as a resource for payroll processing. Responsible for payroll input, output, and reconciliation, of the organization’s weekly payroll and ensures accuracy of monthly pension pay cycles managed by a third‑party vendor. Maintains annual payroll related software set up. Works closely with the HRIS & Benefits Manager and manages payroll related data outcome for software updates, upgrades, new implementations, including beta testing, and post upgrade audit.

Owns the annual payroll budgeting software setup and collaborates closely with managers across the organization to prepare the annual payroll budget and mid‑year payroll projection reports.

• Process payroll transactions and timely processing of two weekly payrolls
• Calculate and process manual and void checks
• Process court‑ordered garnishments and wage verifications
• Prepare retro payments per HR guidance and union contract negotiations
• Prepare annual union increases
• Prepare annual bonus payments
• Monitor uncashed checks; process replacements or voids to avoid unclaimed property
• Responsible for the payroll budgeting process, working closely with cost center owners and finance.
• Supports payroll for subsidiary entities and payroll set‑up for new entities as they are acquired.

• Process pension transactions and reconcile monthly pension payments
• Provide monthly pension reporting to Accounting
• Prepare annual pension reports for Accounting and auditors

• Manage electronic funding for HSA Medical, 457, and 401(k) vendors
• Pull data for new and paid‑off 401(k) loans (deduction start/stop)
• Pull medical benefit data for mid‑year funding and fund employer HSA
• Prepare annual United Way deductions
• Process Global Metrix 401(k), HSA employer annual funding, and related payments

• Prepare payroll reconciliations, journal entries, payment vouchers, and GL posting batches
• Prepare monthly PR distribution account reports for Accounting
• Aid Accounting with payroll‑related bank reconciliation differences
• Partner with Accounting to ensure accurate payroll‑to‑GL data flow

• Prepare monthly actual vs. budget analyses for overtime and headcount
• Prepare monthly staffing changes reports
• Prepare monthly safety hours reports
• Prepare monthly union dues reports and ensure timely payment
• Prepare monthly United Way & whole life deduction listings to vendors.
• Prepare annual payroll projections and payroll budgets with related reports
• Maintain annual budget updates to custom payroll distribution software tables
• Train managers on budgeting and payroll/budget software

• Ensure compliance with company policies, union contracts, and wage & hour laws
• Review tax reports, W‑2s, and 1099‑Rs for accuracy
• Ensure compliance with federal, state, and unemployment tax regulations
• Process quarterly electronic unemployment funding to the Department of Labor
• Collect and calculate quarterly vehicle mileage and other fringe benefits per IRS requirements
• Respond to payroll‑related correspondence from regulatory agencies

• Randomly audit payroll deductions, earnings, and taxes; randomly audit payroll software functionality
• Prepare payroll footnote data and documentation for annual audits
• Compile captive insurance renewal and annual audit data
• Work with internal, external, and financial auditors

• Manage payroll and budget software and issue resolution and vendor support tickets when necessary.
• Lead payroll impacts related to HRIS and budget software upgrades, setup, testing, and training
• Complete annual payroll system setup (holidays, schedules, tax updates, GL changes)
• Develop and maintain standard operating procedures (SOPs)

• Provide payroll processing training to backup staff
• Train employees and managers on timesheet entry
• Partner with Human Resources and Accounting to ensure data accuracy
• Provide reports and…