Operations Supervisor - Accounts Payable

PRIMARY FUNCTIONS

This is responsible work involving the scheduling, assignment and review of work performed by auditors and clerical personnel. Work is reviewed by the Supervising Auditor, through conferences and observation of results, for conformity to accepted standards and procedures.

Internal Only - Open only to current City of New Haven employees meeting minimum requirements.

Internal candidates under consideration.

TYPICAL DUTIES AND RESPONSIBILITIES

• Schedules, assigns and reviews work of auditors, clerical personnel interns.
• Acts as liaison between Accounts Payable Division and vendors, to answer questions and resolve problems relating to purchase orders, payments, and similar payable transactions.
• Trains subordinate staff in proper auditing techniques.
• Assures storage and retrieval of documents.
• Plans, assigns and supervises the work of the Accounts Payable, Accounting, and administrative staff engaged in the audit, analysis and review of financial transactions or documents pertaining to a variety of municipal expenditures, such as auditing payment vouchers, purchase order contracts for proper authorization, financial accuracy of computations, account codes and availability of funds.
• Reviews departmental request for contract encumbrances.
• Resolves problems that arise through the accounts payable, accounting or payroll process where financial systems analysis is necessary to correct transactions.
• Develops procedures to correct problems.
• Performs financial year-end analysis of financial accounts and assists in the closing of the fiscal year.
• Monitors the financial transactions to ascertain the appropriateness and the adherence to Controller's policies and procedures.
• Performs special assignments to develop financial history or transactions and determines corrective actions and develops internal policies
• Confers with City staff concerning problems in the reporting of financial transactions and recommends solutions to problems presented.
• Consults with administrative superiors regarding the modernization of existing procedures.
• Keeps updated records as to levies and garnishments.
• Performs any and all related Supervisory Audit work as assigned by the Controller.

EDUCATION, QUALIFICATIONS & EXPERIENCE

Graduation from an accredited two year business school with major course work in bookkeeping, accounting or a related field and 3 to 5 years' experience in an accounts payable function, including one year at a supervisory level; or any equivalent combination of training and experience which provides the following knowledge, abilities and skills:

KNOWLEDGE, EXPERIENCE, SKILLS & ABILITIES

• Knowledge of modern auditing techniques and principles.
• Knowledge of modern record retention techniques.
• Ability to plan, assign and review work of subordinate staff.
• Ability to perform calculations rapidly and accurately.
• Ability to communicate effectively orally and in writing.
• Ability to resolve vendor inquiries quickly and courteously

SALARY, BARGAINING UNIT & TERMS OF EMPLOYMENT

This is a "General Fund," tested position.

This position is included in a collective bargaining agreement with Local 3144, American Federation of State, County and Municipal Employees.

Bargaining agreements available to review HERE.

General Funded hires into this class shall not be covered by Social Security but rather the City pension, contributing 10% of salary.

The City of New Haven does not sponsor employment visas. All applicants must have current authorization to work in the U.S. without employer-sponsored visa support.

Employment is contingent upon the successful completion of a 90-day probationary period. Instructions and information on this pre-employment process are included in Conditional Offer of Employment.

Selection Plan

Applications will be reviewed by the Department of Human Resources. Applicants must demonstrate within their submission that they meet the minimum requirements as listed within the job description; failure to do so may result in disqualification. Applicants meeting minimum requirements may be invited to participate in a Civil Service exam process at a later date.

It is critical that you complete the application thoroughly, as the information you provide will be used to ascertain if you are eligible to move forward in the selection process.Your application and resume should indicate that you meet the minimum requirements as listed. This information may be used to determine the eligibility list. As such, this job announcement should be considered the exam announcement, and submissions may be evaluated prior to the posted closing date.

Information regarding the employment and selection process can be found HERE.

Please note that the only method of communication with applicants for this position will be by email. You must provide a valid, working email address and you will need to monitor your email, including spam/junk folders, for correspondence from the New Haven Human Resources Department.

We reserve the right to extend an Final date to receive…