Operations Supervisor - Accounts Payable

PRIMARY FUNCTIONS

Responsible for scheduling, assignment, and review of work performed by auditors and clerical personnel. Work is reviewed by the Supervising Auditor through conferences and observation of results for conformity to accepted standards and procedures. Internal only – open only to current City of New Haven employees meeting minimum requirements. Internal candidates under consideration.

• Schedules, assigns and reviews work of auditors and clerical personnel interns.
• Acts as liaison between Accounts Payable Division and vendors, answering questions and resolving problems relating to purchase orders, payments, and similar payable transactions.
• Trains subordinate staff in proper auditing techniques.
• Assures storage and retrieval of documents.
• Plans, assigns, and supervises work of the Accounts Payable, Accounting and administrative staff engaged in the audit, analysis and review of financial transactions or documents pertaining to municipal expenditures, such as auditing payment vouchers, purchase order contracts, ensuring proper authorization, financial accuracy of computations, account codes and availability of funds.
• Reviews departmental requests for contract encumbrances.
• Resolves problems arising through the accounts payable, accounting or payroll process where financial systems analysis is necessary to correct transactions.
• Develops procedures to correct problems.
• Performs financial year‑end analysis of financial accounts and assists in closing of the fiscal year.
• Monitors financial transactions to ascertain appropriateness and adherence to Controller’s policies and procedures.
• Performs special assignments to develop financial history or transactions and determines corrective actions and develops internal policies.
• Confers with City staff concerning problems in the reporting of financial transactions and recommends solutions.
• Consults with administrative superiors regarding modernization of existing procedures.
• Keeps updated records of levies and garnishments.
• Performs any and all related supervisory audit work as assigned by the Controller.

Graduation from an accredited two‑year business school with major coursework in bookkeeping, accounting or a related field and 3 to 5 years’ experience in an accounts payable function, including one year at a supervisory level; or any equivalent combination of training and experience that provides the following knowledge, abilities and skills.

• Knowledge of modern auditing techniques and principles.
• Knowledge of modern record retention techniques.
• Ability to plan, assign and review work of subordinate staff.
• Ability to perform calculations rapidly and accurately.
• Ability to communicate effectively orally and in writing.
• Ability to resolve vendor inquiries quickly and courteously.

This is a “General Fund,” tested position. This position is included in a collective bargaining agreement with Local 3144, American Federation of State, County and Municipal Employees. Bargaining agreements are available for review. General Funded hires into this class shall not be covered by Social Security but rather the City pension, contributing 10% of salary. The City of New Haven does not sponsor employment visas;

all applicants must have current authorization to work in the U.S. without employer-sponsored visa support. Employment is contingent upon the successful completion of a 90‑day probationary period.