Business Office Specialist

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Salary Range

$31.83

Job Requisition

135157WD

Business Office Specialist reports to the David Geffen School of Drama at Yale/Yale Repertory Theatre (DGSD/YRT) Manager, Business Operations. Under limited supervision and requiring comprehensive knowledge of University financial and DGSD/YRT policies and procedures, serves as Business Office liaison for various DGSD/YRT departments. Provides complex accounting, problem-solving, analytical, and administrative support to DGSD/YRT.

NOTE:

The responsibilities listed below in this section are the actual responsibilities for this position:

• Approves financial transactions, processes payroll, and deposits of funds. Ensures expenses and revenue are posted to proper accounts.
• Serves as the principal source of information on financial policies, procedures, and financial activity.
• Instructs departmental personnel in financial aspects of their jobs.
• Reconciles and analyzes financial statements. Identifies, researches, and corrects questionable financial activity.
• Serves as process support for human resources in the areas of seasonal employees, training and compliance, and employee review.
• Prepares standardized and specialized financial reports and analyses.
• Assists with the development and implementation of systems and procedures.
• Performs clerical functions incidental to accounting activities.
• May perform other duties as assigned.
• Ability to work overtime, and occasional early mornings, evenings, and weekends.

• Demonstrated excellence in a team environment. Strongly demonstrated commitment to customer service. Strongly demonstrated ability to collaborate effectively and flexibly with a large number of staff, students, interns, guest artists, and other professionals with a commitment to a diverse and inclusive workplace.
• Demonstrated ability to multi-task and prioritize a variety of complex tasks. Demonstrated ability to problem-solve and analyze complex issues and tasks. Demonstrated ability to remain focused with frequent interruptions.
• Demonstrated ability to guide, train, and mentor. Demonstrated ability to give and follow instructions. Strongly demonstrated accuracy and attention to detail.
• Ability to work overtime, and occasional early mornings, evenings, and weekends.
• Demonstrated ability in a finance-related environment. Demonstrated ability to handle complex numbers accurately.

Experience with contracts and contract language; purchase orders and bidding. Yale business office experience.

• Processes financial documents, payrolls and deposits of funds. Ensures expenses and revenue are posted to proper accounts.
• Serves as principal source of information on financial policies, procedures and financial activity.
• Instructs departmental personnel in financial aspects of their jobs.
• Serves as petty cash cashier.
• Reconciles and analyzes financial statements. Identifies, researches and corrects questionable financial activity.
• Prepares standardized and specialized financial reports and analyses.
• Serves as Notary Public.
• Assists with the development and implementation of systems and procedures.
• Oversees the maintenance of financial records and files.
• May perform other duties as assigned.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level, and a high school-level education; or four years of related work experience and an Associate’s degree; or little or no work experience and a Bachelor’s degree in a related field; or an equivalent combination of experience and education.

Physical Requirements

Ability to sit for long periods of time.

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade D

Time Type

Full time

Duration Type

Staff

Work Model

On-site

Location

149 York Street, New Haven, Connecticut

Original Job Posting Date

06/01/2026

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale's Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.