Accounts Payable Auditor II

Primary Functions This is responsible financial control work in the analysis, evaluation and verification of municipal expenditures prior to the actual disbursement of funds. The Accounts Payable Auditor II reviews encumbrance documents, contracts, vouchers, and other financial transactions to ensure compliance with established financial directives, policies, and procedures before payment authorization by the Controller. Work requires knowledge of municipal financial controls and expenditure auditing procedures.

Emphasis is placed on maintaining accuracy, ensuring compliance with financial regulations, and maintaining continuity of workflow. The employee exercises independent judgment in reviewing transactions and resolving routine problems, while referring policy issues or unusual matters to supervisory staff.

Primary Functions This is responsible financial control work in the analysis, evaluation and verification of municipal expenditures prior to the actual disbursement of funds. The Accounts Payable Auditor II reviews encumbrance documents, contracts, vouchers, and other financial transactions to ensure compliance with established financial directives, policies, and procedures before payment authorization by the Controller. Work requires knowledge of municipal financial controls and expenditure auditing procedures.

Emphasis is placed on maintaining accuracy, ensuring compliance with financial regulations, and maintaining continuity of workflow. The employee exercises independent judgment in reviewing transactions and resolving routine problems, while referring policy issues or unusual matters to supervisory staff.

• Audits and reviews financial transactions documents relating to a variety of municipal expenditures, including payment vouchers, purchase orders, requisitions, contracts, and related records.
• Verifies proper authorization, accuracy of calculations, correct account coding, pricing accuracy, and availability of appropriated funds.
• Ensures compliance with applicable financial policies, procedures, and municipal regulations governing expenditure processing.
• Identifies discrepancies or deficiencies in expenditure documentation and takes appropriate steps to resolve issues before payment authorization.
• Confers with personnel from other City departments to resolve problems in the processing of financial transactions and recommends appropriate solutions.
• Consults with administrative superiors regarding the establishment of policies pertaining to the authorization of payments and modifications of existing procedures.
• Assists in maintaining consistent expenditure control procedures to ensure proper financial accountability.
• Resolves routine issues arising during the auditing and verification of municipal expenditures.
• Maintains accurate records and documentation related to expenditure audits and financial reviews.
• Performs related work as required.

Graduation from high school supplemented by courses in bookkeeping, accounting, auditing, or a closely related field; and three (3) years of experience in financial control, accounts payable auditing, or related financial operations, preferably within a large or complex organization.

• Working knowledge of the principles and techniques of expenditure auditing and the ability to apply these to expenditure transactions.
• Knowledge of financial control procedures and their application to municipal expenditure processing.
• Ability to analyze financial records and transaction documentation; identify errors, discrepancies, deficiencies, or irregularities; and recommend appropriate corrective action.
• Ability to interpret and explain the statutory, regulatory, and administrative requirements related to municipal expenditures;
• Ability to learn and apply municipal financial policies, purchasing procedures, expenditure authorization requirements, and related internal control processes.
• Ability to learn and effectively use financial management, expenditure control, accounts payable, and related financial software systems.
• Skill in the use of Microsoft Office applications, including Excel and Word, to create and maintain spreadsheets, documents, reports, and related financial records.
• Competency in using email clients, calendar applications (e.g., Outlook, Gmail) and collaboration tools (e.g., Teams, Zoom) for scheduling and managing correspondence.
• Some…