Program Manager,YSM Faculty Affairs Job New Haven area,Connecticut USA,Management

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Salary Range

$68,000.00 - $

Job

Requisition

136626WD

Overview

Reporting to the Associate Director of Faculty Affairs, with latitude for exercising independent judgement and initiative, the Program Manager, YSM Faculty Affairs will plan, organize, lead, and manage activities related to the implementation and maintenance of systems that impact the various aspects of the faculty life cycle. In collaboration with the Offices of Academic Appointee Administration and Faculty Administrative Services, the Program Manager will contribute to the development of new systems while maintaining integrity of current systems.

Create training modules for the instruction of Office of Academic and Professional Development (OAPD) staff and Yale School of Medicine (YSM) departments. Oversee current processes employed by YSM Faculty Affairs including but not limited to RFP, Interfolio, FSRP, and Faculty Offer Letter (FOL). Establish work standards and tools to enhance office skills and improve the efficiency of office operations. Initiate and contribute to projects that advance OAPD goals.

Required

Skills and Abilities

Strong written and oral communication skills; proven ability to articulate ideas in verbal and written communications.

Excellent interpersonal skills anddemonstratedabilityworkingwith faculty,staffand administrators at all levels.

Strong organizational,analyticalandproblem-solving skills.

Ability to plan, prioritize, and implement projects.

Ability to work both collaboratively and independently in an organized and productive manner.

Proficiency in commonly used office software including Microsoft Office, Microsoft Teams, Adobe Acrobat, and knowledge of Workday. Experience with Salesforce, Interfolio, and/or OnBase strongly preferred.

Preferred

Skills and Abilities

Knowledge and experience with Salesforce highly desirable.

Experience in an academic environment, and thefacultylifecycle.

Experience training, supervising and coordinating staff on new office procedures.

Principal Responsibilities

Oversees the advancement and growth of the program. Gives direction and leadership supporting the philosophy, mission, strategy, and annual goals and objectives. Assumes primary accountability for disseminating and publishing all program information to create public awareness and support of the program.

Works closely with leadership, internal and external colleagues, and community residents to further develop and implement strategic plans.

Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program. Develops the metrics to identify and measure the success of the program. Responsible for measurements of grant success and related evaluation.

Assists in identifying and evaluating potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications. Develops and manages the program’s operating budget.

Develops the administrative infrastructure of the program. Manages human resource and administrative functions of the program, including staffing and hiring, supervision, performance development, counseling and discipline, if warranted. Oversees and manages information systems, facilities, and space needs.

Investigates, identifies, implements, and oversees the maintenance of systems to gather, track, and report information to support the initiatives of the program. Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives.

Initiates, designs, and manages the compilation of program communications; identifying…