Faculty and Special Projects Supervisor - General Internal Medicine

Supervisor, Faculty Support

Salary Range: $55,000.00 - $85,000.00

Job Requisition

The Supervisor, Faculty Support is responsible for supervising a team that provides comprehensive support to faculty members within an academic department. The role includes managing the flow of information, overseeing administrative support and program activities, and ensuring the efficiency and effectiveness of office operations. This position involves generating and managing communications, supervising support staff, developing policies and procedures, and enhancing office productivity.

The Supervisor represents the department's interests, collaborates with various university offices and external entities, and provides high-level administrative support to the department chair and faculty.

1. Superior interpersonal skills with the ability to manage complex issues and represent General Internal Medicine well in various contexts.

2. Highly developed organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

3. Proficiency in using MS Office Suite (Word, Excel, PowerPoint), with strong written and verbal communication skills.

4. Proven ability to manage and supervise administrative staff effectively.

5. Strong project management skills with the ability to design and implement policies and procedures to enhance office efficiency.

1. Bachelor's degree and extensive experience in a senior-level administrative or executive setting, including supervisory roles.

2. Proven experience working in an academic or similar environment with a strong understanding of administrative processes and event management.

3. Advanced computer skills, particularly in Microsoft Office Suite, Outlook, Zoom, and internet search engines.

4. Familiarity with managing project budgets, VIP visitors, and high-profile events.

5. Prior experience providing support in an academic environment, including handling faculty appointments, and promotions.

1. Supervises staff members in the day to day operations of an academic department, including the Chair's Office. Ensures that the department will have unified staff procedures, back-up staffing when needed, and overall group support.

2. Designs and implements efficient, time-saving administrative procedures. Prioritizes projects and assigns staff to complete tasks. Ensures that work flow is organized and staffed for quality efficient completion.

3. Interviews, hires, counsels and trains staff. Establishes work standards and expectations and evaluates staff performance. Assesses and resolves or escalates problems arising within unit.

4. Interacts with departmental and University staff to define work assignments, communicate progress of work, and plan and coordinate projects.

5. Interacts with external sources to coordinate work necessary to fulfill projects and keep abreast of new products and technologies.

6. May perform other duties as assigned.

Required

Education and Experience:

Bachelor degree and two years of relevant work experience or an equivalent combination of experience and education.

Location:

367 Cedar Street, New Haven, Connecticut

Background Check Requirements:
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check.

Health Requirements:
Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer:
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department. University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans.

Additionally, in accordance with Yale's Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). Yale University is a tobacco-free campus.