Grants and Foundation Relations Specialist

Albertus Magnus College

Grants and Foundation Relations Specialist

Department: Advancement

Reports To: Director of Advancement Operations

Founded in 1925, Albertus Magnus College has thrived through the dedication of individuals across academic and administrative roles, all committed to advancing the College's mission and upholding the four pillars of the Dominican Tradition:
Study, Prayer, Community, and Service. Today, Albertus Magnus stands as a vibrant example of modern higher education.

The Grants and Foundation Relations Specialist plays a critical role in strengthening the College's ability to secure and steward external funding by serving as the central coordinator for the grant lifecycle, including proposal development, submission, and post-award reporting for foundation, state, local, and federal funding opportunities. This role enhances operational efficiency and supports the growth of sustainable external funding streams. Reporting to the Director of Advancement Operations, with a dotted-line relationship to the Vice President for Academic Affairs, the Specialist works collaboratively across departments to ensure compliance, strengthen stewardship, and support effective grant implementation.

• Manage proposal development timelines and internal workflows to ensure timely submission of complete and competitive applications across foundation, state, local, and federal opportunities
• Serve as the point of contact for the College's external grant consultant, facilitating information sharing and coordination for large-scale and federal proposals
• Coordinate and organize all submission materials, ensuring accuracy, consistency, and compliance with funder requirements
• Develop and maintain a centralized grants calendar to track deadlines, submissions, and key milestones
• Draft, edit, and support the development of grant proposals in collaboration with internal stakeholders; partner with the College's external grant consultant on large-scale and federal proposals
• Ensure adherence to funder guidelines and institutional approval processes throughout the proposal cycle

• Research and identify foundation funding opportunities aligned with College priorities, including grants and philanthropic gifts
• Develop, draft, and submit proposals for smaller and mid-level foundation grants
• Create program white papers and reusable core narrative content that can be adapted for foundation proposals

• Monitor reporting requirements, deadlines, and deliverables for active grants and foundation commitments
• Coordinate the preparation of narrative and financial reports in collaboration with Finance and Academic Affairs partners
• Support stewardship, implementation, and reporting of foundation grants and gifts, including follow-up and impact documentation
• Maintain centralized records and tracking systems for all active and historical grants

• Support continuous improvement of internal grant processes and tracking systems
• Contribute to Advancement Division initiatives, including fundraising, stewardship, donor engagement, and participation in Advancement events
• Other duties as assigned by Advancement leadership

• Bachelor's degree required
• Minimum of 2 years of experience in grant writing, development, or nonprofit fundraising preferred

• Strong writing, editing, and communication skills
• Excellent organizational skills and the ability to manage multiple projects and deadlines simultaneously
• Ability to collaborate effectively across departments and with diverse stakeholders
• Discretion and professionalism in handling confidential information
• Ability to understand and interpret policies and procedures as well as apply them with consistency
• Demonstrated knowledge and understanding of College's mission, history and traditions
• Ability to work independently and on a team
• A positive “can do” attitude and ability to keep a positive outlook while working under pressure

Regular Business Hours Monday-Friday from 8:30am-4:30pm. Occasional support on…