Part-Time Payroll Specialist

POSITION AVAILABLE

Part‑Time Payroll Program Assistant - 0.5 FTE

Education Service Center

Program Assistants Terms and Conditions of Employment:
Job Level 8, $31,070 to $43,507 per year based on the current terms and conditions, plus benefits. 52 weeks, part‑time work schedule to be determined with supervisor.

• Provide back‑up support to the Payroll Director to process a complete payroll cycle. This includes various pay type input, payroll calculation, processing reports, garnishments (child support/IRS/spousal support) and updating invoices for payroll taxes and employee deductions.
• Assist director with creating, balancing, and uploading retirement reports for Public Employees and Teachers Retirement Associations. Understand rules and regulations for these retirement programs. Process various requests from these associations.
• Assist with void reissue and processing of manual checks when needed to provide backup to the Payroll Director.
• Prepare initial negotiations database information and process various "what‑if" scenarios.
• Process accounting adjustments and budget transfers as requested by various departments including Finance, Human Resources, and district programs.
• Set up and maintain pay records for extracurricular items as outlined in Appendix B of the current Teachers Contract.
• Maintain flexible spending account set up (FSA/HSA/Dependent Care), modifications, and year‑end balancing.
• Accurately prepare quarterly wage detail report for the State of Minnesota.
• Daily processing of teacher substitutes using Frontline Management System & Skyward sub tracking software.
• Assist and maintain Skyward True Time processing to meet weekly deadlines.
• Receive, verify, and process paper timecards daily.
• Communicate, manage and train assigned approvers for Skyward processing.
• Maintain Monthly Time Off Accruals for all District Employees.
• File various documents and follow record retention timeline requirements.
• Process employment verifications and workers‑comp forms as requested.
• Create Fiscal Payroll schedules and calendars to communicate Districtwide.
• Calculate and process Retro pay, Sick Leave Incentives, Career Increments and PTO Buy Back based on contract negotiations and Collective Bargaining Agreements.
• Process and organize all Direct Deposit and W‑4 documents for new and existing employees.
• Manage and update the Organizational Chart in Skyward for all employees.
• Manage, organize, and process all Payroll Action forms using the Pac School Management System in a timely manner to meet all payroll deadlines.
• Cross‑train and communicate payroll procedures within the department to provide quality customer service and backup as needed.
• Other duties as assigned.

• High School Diploma or equivalent
• Preferred 5+ years of experience with full‑cycle payroll process.
• Knowledge of applicable state and federal employment wage and hour laws.
• Excellent communication skills, both written and verbal
• Proficient in Microsoft Office Suite
• Skyward software experience a plus.
• Ability to have a flexible schedule and adapt to changing priorities.
• Outstanding analytical skills and attention to detail.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description.

We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don't believe you meet every one of our qualifications described.

Equity is one of District 281 core values and is essential to our goal of putting children first to ensure college and career readiness. A diverse workforce fuels innovation and allows us to better understand, communicate with, and educate our students. District 281 will not deny anyone the opportunity for training or employment because of sex, race, religion, color, creed, national origin, marital status, age, sexual preference, disability, or status with regard to public assistance.