Medical Office Manager- TEMP

Job Description

Flex Staff

Office Manager-Long Term Temp
- Full-Time

Are you a highly organized, proactive professional with a passion for supporting community programs? Do you thrive in a fast-paced environment where your skills can make a real difference? If so, Flex Staff wants YOU to be our client's next Office Manager at their vibrant location in Brooklyn, NY.

Overview:

As the Office Manager, you'll be the heartbeat of the office, ensuring smooth operations across all programs. Reporting directly to the Director, you'll handle a wide range of administrative tasks, from greeting visitors to managing program calendars, payroll, and office supplies. Your organizational expertise will keep the agency running efficiently while creating a welcoming environment for clients, staff, and visitors alike.

Responsibilities:

• Be the friendly face that greets clients and visitors, managing appointments with professionalism and warmth.
• Oversee clerical duties including payroll, attendance, petty cash, and data tracking.
• Coordinate program schedules and client meetings, ensuring everything runs seamlessly.
• Support intake, referrals, and onboarding processes for our programs.
• Maintain accurate records, manage correspondence, and generate reports.
• Manage office supplies, inventory, and facility needs.
• Serve as a vital link between staff, finance, and HR departments.
• Assist with staff onboarding, room bookings, and equipment setup.
• Handle inquiries and requests promptly, ensuring excellent communication.
• Support compliance and data entry efforts, maintaining organized systems.

Qualifications:

• Bachelor's degree or 5+ years of office management experience.
• Proficiency in Microsoft 365, especially Excel; experience with electronic health records and web-based payroll systems is a plus.
• Strong organizational skills with meticulous attention to detail.
• Ability to work independently and as part of a team.
• Excellent communication skills at all levels.
• Flexibility to work Monday through Friday, with some adaptability for clinic hours (10am-6pm).
• Capable of handling physical tasks such as lifting files and managing office supplies.

* Additional Salary Detail The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts,