Rental Billing Coordinator

REIC Rentals | Join a Growing Equipment Rental Leader

REIC Rentals is looking for a detail‑driven Rental Billing Coordinator who thrives in a fast‑paced environment and enjoys supporting a dynamic team. In this role, you’ll play a key part in ensuring our rental contracts, billing processes, and customer interactions run smoothly while supporting both sales and operations teams.

If you enjoy working with numbers, solving problems, supporting customers, and keeping things organized, we’d love to meet you.

As a Rental Billing Coordinator, you will provide critical operational and administrative support that helps our business run efficiently while delivering outstanding service to our customers.

If you’re looking for a role where you can combine administration, customer service, and financial accuracy in a fast‑growing business, we encourage you to apply today.

• Coordinate rental contract billing activities accurately and efficiently.
• Work closely with the sales team to resolve billing needs or contract questions.
• Collaborate with customer accounts payable teams to ensure invoices are distributed properly.
• Enter invoice data into customer accounting systems when required.

• Maintain accurate records for rental contracts, service records, and billing documents.
• Ensure proper internal controls and documentation processes are followed.
• Perform detailed data entry and document processing within internal systems.

• Record, verify, and post customer payments in accordance with company accounting policies.
• Maintain and reconcile accounts receivable ledgers to ensure timely payment collection.
• Research and resolve billing discrepancies or customer inquiries.

• Use Rental Man ERP and other systems to manage rental contracts and invoices.
• Generate reports for sales commissions, targets, and operational metrics when needed.
• Support the finance team with records preparation for audits.

• Work collaboratively with sales, operations, finance, and corporate contracts teams.
• Handle customer calls or inquiries related to rental contracts and billing when needed.
• Provide administrative support to the local sales team.
• Assist with special projects and process improvements.

We’re seeking someone who is organized, proactive, and comfortable working with both numbers and people.

• Strong customer service and communication skills
• Excellent attention to detail
• Ability to multi-task and prioritize in a fast‑paced environment
• Strong time management and follow-through
• Comfortable working independently and collaboratively
• Professional demeanor with a positive attitude

• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Ability to learn new systems quickly
• Experience with ERP or accounting systems (Rental Man preferred)

• High School Diploma or GED required
• Post‑secondary education, technical certification, or degree preferred
• 5+ years administrative experience, ideally in:
  • equipment rental
  • construction services
  • customer service organizations
• Equivalent experience (7+ years) may substitute for formal education.
• Veterans encouraged to apply!

REIC Rentals is a nationally recognized equipment rental company with 55+ locations across North America. We deliver reliable equipment and elite service while creating real career growth opportunities for skilled professionals. At REIC Rentals, we’re more than an equipment rental company - we’re a team that supports construction, industry, and infrastructure projects that keep communities moving.

When you join REIC Rentals, you’ll find we offer a highly competitive benefits and compensation package, including:

• Health, Vision, and Dental benefits for full‑time employees and eligible family members
• Company‑paid life insurance and voluntary coverage options for life, accident, hospital indemnity, and critical illness
• Generous paid time off (PTO) and company‑paid holidays
• 401(k) with company matching after 90 days of full‑time employment

• A supportive, team‑oriented environment
• Opportunities to grow with a growing company
• Exposure to the construction and equipment rental industry
• A role where your organization and attention to detail directly impacts business success

REIC and all affiliates operate as drug‑free environments, which includes marijuana. A pre‑employment drug screening that tests for THC and other drugs, as well as a full background check, is required of all newly hired employees.