Accounts Payable Associate

We are passionate about our employees. We strive to create an environment that is stimulating and motivating and a culture that fosters mutual respect, teamwork, and career development. Come join the Keystone team so we can build your career together!

In addition to competitive starting salaries, we offer a wide variety of competitive benefits, perks and programs that provide our employees the resources to pursue their goals, both at work and in their personal lives.

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• Title: Accounts Payable (AP) Associate
• Schedule: 8:30 am - 5:00 pm, M-F, with some flexibility.
• Location: Gibbstown, NJ (08027)
• Salary Range: ~$ 24.00 -$26.00/hour based on experience and qualifications.
• Direct Reports: 0

The Accounts Payable (AP) Associate is responsible for processing invoices, reconciling vendor statements, and ensuring timely and accurate payments. This role involves resolving discrepancies and collaborating with internal departments and external vendors. Strong attention to detail, problem-solving skills, and proficiency in accounting software are essential.

• Verify evidence of receipt or performance in the form of appropriately approved invoice copy, or other approved documentation before the vendor invoice is processed for payment
• Code expenses based on its nature, and identify proper financial dimensions (divisions, cost centers and purposes).
• Process invoices in ERP system once approved by applicable budget owner: verify vendor account number, accuracy of the address, review account transaction history, enter the invoices for payment
• Adhere to payment procedures and maximize discount opportunities.
• Process scheduled and one-off payments by appropriate method of payment (check, transfer, and credit card).
• Process Purchase order invoices using the three-way match process.
• Verify vendor accounts by reconciling monthly statements, enter new or update vendor data.
• Resolve bill discrepancies.
• Follow-up with and respond to vendor inquiries in a timely manner.
• Certificate of Insurance Maintenance – Maintain proof of insurance certification for contractors and customers, add, update and request renewals as needed including Hold Harmless agreements.
• Assist with vendor maintenance – Prepare vendor credit applications and maintain vendor permanent files.
• Disbursement of petty cash according to the Petty Cash Policy.
• Assist filing and with offsite document storage according to retention policies.
• Ad-hoc projects.
• May support Accounts Receivable (AR) and other general accounting functions as needed.
• Perform additional duties/tasks as needed or requested by management.

• Minimum of 5 years of accounts payable experience.
• Strong communication and follow-up skills with a professional and detail-oriented approach to managing tasks, resolving discrepancies, and ensuring timely payments.
• Experience with Purchase order related invoicing.
• Good verbal and written communication skills.
• Good interpersonal skills.
• Excellent organizational and time management skills
• Strong attention to detail.
• Ability to maintain the strictest of confidentiality.
• Strong analytical, problem solving and decision-making skills.
• Proficiency in MS Office and familiar with computer accounting ERP systems.
• Demonstrates a sense of urgency and ability to meet deadlines.
• Ability to work independently or as a team member in a high-paced environment.

• Experience with Microsoft D365.
• Experience in Accounts Receivable.

Additional business school courses preferable, but not mandatory if previous experience is met.

• Comply with all safety regulations; maintains a safe work environment at all times.
• Adhere to always wearing the proper PPE/Safety equipment.
• Understand and comply with all written safety, health, and environmental procedures.
• Attend all required scheduled Health, Safety and Environmental training sessions.
• Participate in required Health, Safety and Environmental initiatives and programs.
• Perform required administrative functions related to Health, Safety and Environmental functions such as…