Senior Coordinator, Accounts Payable

Overview

When you join Kyocera Document Solutions America, Inc. you are joining an organization that is deeply rooted in the Philosophy of “doing what is right as a human being”. Through this Philosophy, our employees are passionate about providing best in class customer service through efficiency, accountability, and a sense of urgency all while putting knowledge to work to drive change.

In addition, we’re a Great Place to Work… and we really mean it! Kyocera Document Solutions America, Inc. has been officially certified as a Great Place to Work since 2022. An organization earns this distinction when its employees have expressed their trust in the people they work for, have pride in what they do and enjoy the people they work with.

The Senior Account Payable Coordinator is responsible for recording liabilities for goods and services received. This includes processing and monitoring payments and expenditures. The objective is to record those liabilities accurately and completely with full understanding of accounting principles relating to accounts payable. This also includes our vendor code system, account and cost center coding, discounts, etc. This role serves as a key subject matter expert within Accounts Payable, supporting process improvements, ensuring accuracy and compliance, and acting as a point of escalation for complex issues.

The chance to do something meaningful, to challenge yourself, to be a part of change in an industry, to influence change doesn’t come around every day.

• Processing of A/P invoices and payments
• Ensure accurate input, proper expense accounting and prompt payment
• Mediate with vendors to resolve discrepancies and account reconciliation
• Verify expenditures comply with company policies and established guidelines
• Working with different departments to identify and resolve vendor issues and discounts
• Research issues with expense and account variances as part of monthly close cycle
• Own AP-related month-end close activities, including:
  • accruals
  • reconciliations
  • variance analysis
  • supporting schedules
• Assist and provide details during internal and third-party audits
• Mediate and Reconciliation of American Express BTA
• Enter & Maintain new Suppliers
• Perform other duties and responsibilities as required
• Review and validate work performed by junior team members
• Ensure completeness and accuracy of AP subledger and accruals
• Serve as escalation point for complex vendor/payment issues
• Identify and implement process improvements to enhance efficiency and controls
• Drive automation opportunities (invoice processing, approvals, etc.)
• Ensure adherence to SOX/internal control requirements
• Support control testing and remediation efforts
• Maintain audit-ready documentation
• Partner with Procurement, Finance, and business teams to resolve issues
• Guide coding, policy, and vendor management
• Analyze AP trends (aging, payment cycles, discounts missed)
• Provide insights to improve working capital and vendor terms
• Manage key vendor relationships and resolve escalations
• Support negotiation insights (discounts, payment terms)
• Serves as the lead administrator for AMEX and BTA card payment issue resolution, including oversight of company card reconciliations and prepayment activities.

Required:

• 6–8+ years AP or accounting experience in a fast-paced corporate environment
• Strong understanding of accounting principles (accruals, expense recognition)
• Experience in month-end close and reconciliations
• Advanced Excel (pivot tables, lookups, data analysis)
• Work independently with minimal supervision
• Knowledge of Microsoft Office (Word, Excel, Outlook)
• Ability to communicate effectively utilizing verbal and written skills
• Able to prioritize meeting deadlines
• Customer and vendor oriented
• Ability to work in a team setting with a diverse group of employees and outside parties
• Experience in process improvement or transformation initiatives
• Ability to train or mentor junior staff

Preferred:

• Oracle, Onbase, Concur experience helpful

Note

This is a general description of the duties and responsibilities most frequently required of this position. The company may from time-to-time request that the incumbent perform other related tasks and…