Accounts Payable Specialist

Position Objective

The primary responsibility of the Accounts Payables Specialist is to maintain various accounts payables and receivables functions, including daily financial entries and reconciliations, and to assist the Finance & Accounting Manager in various accounting duties as assigned.

Accounting Supervisor

• Setup new vendors, including providing ADVANCE credit references
• Flag AP vendor invoices for Use Tax, if applicable
• Process vendor payment checks weekly
• Research vendor statements, calls and discrepancies
• Enter Flex Facts card reimbursements
• Setup and maintain EZ pass and WEX for all company vehicles
• Obtain all non-project and administrative invoices and distribute to the appropriate person for review and approval, including:
  • VP of Sales & Operations
  • Accounting Manager
  • HR Manager
• Enter invoices into A/P for non-project and administrative purchase orders
• Process credit card monthly statements with receipts
• Cut checks weekly - distribute for signatures, receive and send to customers
• Maintain integrity of AP, ensuring that every open payable has an approved invoice for payment
• File paid & unpaid invoices and statements
• Produce all recurring entries

• Assist F&A Manager in monthly closing activities
• Bank reconciliations
• Prepare analysis of accounts

• High School Diploma or equivalent
• Two or more years related experience and/or training
• High attention to detail, solution‑driven, and action‑oriented
• Able to work independently and collaboratively across departments