Project Billing Specialist

Location: Warren Township

A highly reputable engineering consultant firm is seeking a Project Billing Specialist to join their team in Warren NJ. This position is responsible for independently preparing and issuing several hundred project-related invoices each month. Billing involves multiple inputs, including employee time, project expenses, bill rates, and work-in-progress data. The Billing Specialist will work closely with Project Managers and other internal teams to ensure invoices are accurate, complete, and issued on schedule.

Responsibilities:
* Independently prepare and issue several hundred project invoices each month
* Review employee time, reimbursable expenses, bill rates, work-in-progress, and other project information used to generate invoices
* Support project billing across multiple states, including New York, Connecticut, and the broader New England region
* Coordinate with Project Managers and internal teams to resolve missing, incomplete, or inaccurate billing information
* Respond to customer billing inquiries and assist with resolving invoice discrepancies or disputes
* Prepare weekly and monthly invoicing and accounts receivable reports
* Maintain accurate billing records and ensure invoices are completed according to established deadlines and requirements
* Assist with other billing and accounting support functions as needed

Qualifications:

* 2+ years of hands-on billing and invoice-generation experience
* Experience independently creating invoices, rather than primarily reviewing, correcting, or tracking invoices prepared by others
* Experience with high-volume, project-based, time-and-expense, or professional-services billing strongly preferred
* Experience in engineering, construction, architecture, environmental consulting, geotechnical services, or another AEC-related environment is a plus
* Relevant billing experience from legal, shipping, logistics, or similar time-and-expense environments may also be considered
* Strong attention to detail and ability to manage a high volume of invoices and competing deadlines
* Proficiency with Microsoft Office, particularly Excel and Outlook
* Experience with Deltek Vantagepoint or a similar project accounting system is a plus
* Some college experience is preferred but not required