Accounts Payable Specialist Job Whitesville New Jersey USA,Accounting

Location: Whitesville

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our finance team. The ideal candidate will be responsible for processing invoices, maintaining accurate financial records, managing vendor relationships, and ensuring timely payments. This role requires strong analytical skills, attention to detail, and the ability to work effectively in a fast-paced environment.

Key Responsibilities

Process and verify vendor invoices for accuracy and proper approval.
Match invoices with purchase orders and receiving documentation.
Prepare and process weekly check runs
Prepare credit card reconciliations
Reconcile vendor statements and resolve billing discrepancies.
Maintain accurate accounts payable records and documentation.
Respond to vendor inquiries and build positive vendor relationships.
Assist with month-end closing activities, including account reconciliations and accruals.
Ensure compliance with company policies, internal controls, and accounting procedures.
Monitor payment schedules to ensure timely and accurate payments.
Generate accounts payable reports as requested by management.
Support audits by providing requested documentation and explanations.
Collaborate with internal departments to resolve invoice and payment issues.

Qualifications Required

2+ years of accounts payable or general accounting experience.
Proficiency in Microsoft Excel and Microsoft Office Suite.
Strong attention to detail and accuracy.
Excellent organizational and time management skills.
Ability to maintain confidentiality regarding financial information.
Strong verbal and written communication skills.

Preferred

Experience with accounting software such as Sage, Stampli , or Quick Books.
Knowledge of accounts payable best practices.
Experience in a high-volume invoice processing environment.

Key Competencies

Attention to detail
Problem-solving skills
Financial accuracy
Time management
Team collaboration
Customer service mindset
Ability to meet deadlines

Benefits

Health, dental, and vision insurance
Paid time off