Staff Accountant​/Bookkeeper - Construction

Job Description

Rushmore Construction Group

Staff Accountant/Bookkeeper - Construction

Location: Oakhurst, NJ | In-Office

Build the Financial Backbone of a Growing Company.

Rushmore Construction Group is a growing custom luxury home builder serving Monmouth County, New Jersey. Alongside our construction business, our affiliated entities include rental properties and other partner-owned ventures. As the company continues to grow and professionalize its operations, we're bringing key financial functions in-house and building systems designed to support the next stage of the business.

We're looking for an experienced Staff Accountant/Bookkeeper to take ownership of day-to-day bookkeeping, cash management, financial reporting, and select tax-related responsibilities across multiple entities. This is a newly created position; not a seat in a large, established accounting department. You'll initially work alongside our current outside accounting provider to understand the existing chart of accounts, cost-code structure, and WIP methodology before progressively taking ownership of the function internally.

The right person will enjoy creating structure, improving processes, solving problems independently, and working directly with company ownership.

Key Responsibilities

• Enter, classify, and code receipts, bills, invoices, and transactions across Buildertrend, Quick Books Online, and Door Loop.
• Maintain accurate job and cost-code accounting across construction projects, rental properties, and affiliated entities.
• Perform full-cycle bookkeeping, including general ledger maintenance and bank and credit card reconciliations.
• Create and issue customer invoices and vendor bills.
• Manage accounts payable and accounts receivable from start to finish.
• Maintain aging schedules and follow up on outstanding receivables and payables.
• Process bill payments and accurately record cash inflows and outflows.
• Monitor cash positions across multiple entities and proactively flag potential issues.
• Prepare recurring financial reporting and monthly financial statements.
• Taking charge of WIP, percentage-of-completion, and job-cost accounting.
• Prepare and file simpler recurring tax returns, including applicable quarterly, sales/use tax, and investment-property filings.
• Organize year-end books, schedules, and supporting documentation for outside tax accountants.
• Research applicable tax credits, deductions, and planning opportunities for discussion with the company's outside tax advisors.
• Help design, document, and improve accounting workflows as the function transitions in-house.

Qualifications

• 3+ years of bookkeeping or accounting experience in construction, real estate, trades, or a closely related industry.
• CPA license is strongly preferred but not required. Candidates with comparable construction accounting experience are encouraged to apply.
• Hands-on proficiency with Quick Books Online.
• Experience managing accounting for multiple entities or properties.
• Working knowledge of WIP reporting, percentage-of-completion accounting, and/or construction job costing.
• Ability to independently prepare bank reconciliations, A/P and A/R aging reports, and monthly financial statements.
• Comfortable preparing or assisting with quarterly and straightforward annual tax filings.
• Willingness to proactively research tax credits, deductions, and planning opportunities.
• Strong Excel and spreadsheet skills.
• Excellent attention to detail and deadline-driven follow-through.
• Buildertrend, Door Loop, or similar platform experience is a significant plus.
• Experience establishing accounting processes or transitioning an accounting function from outsourced to in-house is highly valued.
• Comfortable working in a growing entrepreneurial company where…