Project Office Coordinator

Benefits:

• Free food & snacks
• Free uniforms
• Health insurance
• Paid time off
• Training & development

TQS Mechanical is a HVAC and Refrigeration contractor specializing in supermarket refrigeration and commercial HVAC systems. We started in NY/NJ, expanded into MA and FL, and are now entering TX. As we continue to grow, we are looking for a reliable team member to handle our project costs and overall office administration.

We are seeking a Project & Office Coordinator to join our team. Your main focus will be tracking project costs and handling office operations and invoicing. This role is ideal for a detail-oriented individual looking to build a career in the HVAC-R industry. You will be working closely with our management team to ensure all projects are financially tracked and documented correctly.

Prior experience in the HVAC-R is a plus, but we are fully prepared to train you on the technical aspects of HVAC-R. For the right candidate, this is a path to grow into a HVAC-R Project Manager or Office Operations role.

• Cost Tracking & Invoicing:
  Recording project expenses and ensuring all invoices are issued accurately and on time.
• Project Documentation:
  Organize and maintain project-related files (Proposals, Blueprints, Invoices, RFIs) and generate clear reports for the management team.
• Operational Support:
  Help the Office and Project Managers stay on top of daily tasks and regional project data.
• Site Coordination:
  While based in the office, you should be open to traveling or driving to project sites occasionally to assist with on-site documentation or coordination.

• High Attention to Detail:
  Meticulous with numbers and invoicing accuracy.
• Proficiency in MS Office:
  Proficiency in MS Office (Excel) and quick at learning new software.
• Mobility:
  Valid Driver’s License with a clean record. We need someone flexible and open to occasional travel to support our various project locations.
• Punctuality & Reliability:
  Ability to meet deadlines and maintain a consistent schedule.

• Prior experience in the HVAC-R or any other trade
• Experience with any accounting or project management tools.